HR Systems Data Apprentice - 18 month FTC

Key Responsibilities

• Learn how HiBob is configured and used across adm Indicia, supported by system super users
• Help maintain data standards (field definitions/naming conventions) to ensure consistent employee records
• Support user access and permissions processes in line with governance guidelines
• Stay up to date with HiBob releases and help assess new features for adoption
• Build understanding of how HiBob integrates with other tools (payroll, ATS, finance, analytics)
• Help document and monitor integrations, keeping the integration map and workflows up to date
• Identify and flag integration issues, escalating and supporting resolution with guidance
• Support structured data clean-up across current and historical employee records
• Help consolidate employee and leaver data from legacy sources into HiBob accurately
• Monitor data quality (gaps, duplication, inconsistencies) and escalate for resolution
• Support data audits and ongoing data quality processes
• Ensure all data handling aligns with GDPR and internal data protection policies
• Assist with building/maintaining dashboards and regular people reports in HiBob and connected tools
• Respond to straightforward ad-hoc reporting requests (People/Finance/Leadership), escalating complex queries
• Support reporting on headcount, attrition and workforce metrics, tailoring outputs for different audiences
• Support the job levelling programme by maintaining accurate job and level data in HiBob
• Build relationships with HRBPs, Payroll, IT and Finance to understand how each team uses people data
• Handle day-to-day HiBob queries from colleagues, escalating where needed
• Support HR colleagues by sharing learnings and improving platform understanding across the team

Skills, Knowledge & Expertise