HR & Systems Admin
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Key skills for this role
About the Role
Prime Owners Association Management seeks a tech-savvy HR & Systems Administrator to manage the employee lifecycle and serve as the primary owner of HR systems, ERP, CRM, and recruitment platforms.
Key Skills for This Role
Responsibilities
- Serve as the main administrator for internal systems including HRIS/ERP, CRM, and communication tools
- Handle user provisioning, permissions, and de provisioning during employee transitions
- Identify ways to integrate systems to eliminate manual data entry
- Maintain accurate employee records and generate weekly/monthly HR metric reports for leadership
- Manage job postings, candidate pipelines, and scheduling using Indeed, LinkedIn Recruiter, and ATS
- Coordinate the entire new hire experience, ensuring hardware, software access, and training schedules are ready before Day 1
- Manage the exit process, including conducting exit interviews, retrieving company assets, and disabling system access
- Maintain digital employee files and ensure company policies align with local labor laws
Requirements
- 2–4 years of experience working as an HR Administrator, Coordinator, or Generalist
- Hands on experience administering or heavily using ERPs (e.g., Workday, SAP, NetSuite), CRMs (e.g., Salesforce, Hubspot), or modern HRIS platforms (Hubstaff)
- Power user status on LinkedIn Recruiter and Indeed for Business
- Direct experience independently managing onboarding and offboarding workflows
- Tech first mindset and data security conscious
- Hyper organized and clear communicator
Full Job Posting
Overview
- We are looking for a tech savvy HR & Systems Administrator to bridge the gap between our people operations and our technology stack.
Systems & Software Administration
- Platform Ownership: Serve as the main administrator for our internal systems, including HRIS/ERP, CRM, and communication tools.
- Access Management: Handle user provisioning, permissions, and de provisioning during employee transitions to ensure tight data security.
- Process Automation: Identify ways to integrate our systems (e.g., syncing recruitment data with our ERP) to eliminate manual data entry.
- Data Integrity & Reporting: Maintain accurate employee records and generate weekly/monthly HR metric reports for leadership.
Full Cycle HR Administration
- Recruitment Support: Manage job postings, candidate pipelines, and scheduling using Indeed, LinkedIn Recruiter, and our Applicant Tracking System (ATS).
- Seamless Onboarding: Coordinate the entire new hire experience, ensuring hardware, software access, and training schedules are ready before Day 1.
- Structured Offboarding: Manage the exit process, including conducting exit interviews, retrieving company assets, and disabling system access immediately.
- Compliance: Maintain digital employee files and ensure company policies align with local labor laws.
Role Requirements Experience
- HR Foundations: 2–4 years of experience working as an HR Administrator, Coordinator, or Generalist.
- Proven Systems Background: Hands on experience administering or heavily using ERPs (e.g., Workday, SAP, NetSuite), CRMs (e.g., Salesforce, Hubspot), or modern HRIS platforms (Hubstaff).
- Hiring Tools: Power user status on LinkedIn Recruiter and Indeed for Business.
- Lifecycle Management: Direct experience independently managing onboarding and offboarding workflows.
Skills & Attributes
- Tech First Mindset: You aren't afraid of software settings, API integrations, or troubleshooting minor system glitches.
- Data Security Conscious: You understand the sensitive nature of HR and company data and treat permissions with extreme care.
- Hyper Organized: Able to juggle multiple open roles, new hire start dates, and system updates without dropping the ball.
- Clear Communicator: Comfortable acting as the tech support guide for a confused new hire or explaining a system constraint to leadership.
Work Location
- In person
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