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HR & Sales Operations Coordinator
SARPI GARMENTS TRADING
Dubai, UAE
Contract
Mid
Onsite
2 days ago
HR AdministrationProcurementLogistics CoordinationMicrosoft ExcelVisa ProcessingOrganizational Skills
Free
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HR AdministrationProcurementLogistics Coordination
About the Role
SARPI Group seeks an HR & Sales Operations Coordinator in Dubai to manage HR administration, procurement, logistics, and office operations. Requires 2-5 years UAE experience in HR, admin, or operations with knowledge of visa and labor processes.
Key Skills for This Role
HR AdministrationProcurementLogistics CoordinationMicrosoft ExcelVisa ProcessingOrganizational Skills
Responsibilities
- Monitor staff attendance and maintain attendance records
- Prepare and manage warehouse team timesheets
- Handle petty cash and prepare periodic reports
- Process employee expense reimbursements and maintain records
- Monitor, organize, and file delivery notes, tax invoices, and company documents
- Track vendor contract expiry dates and coordinate renewals
- Support employee onboarding and offboarding processes
- Coordinate office administration activities including permits, repairs, maintenance, and supplies
- Maintain employee records and HR documentation
- Coordinate employee visa applications, renewals, amendments, and cancellations
- Liaise with government authorities, typing centers, and service providers
- Monitor visa, labor card, and company document expiry dates
Requirements
- 2–5 years of experience in HR, Administration, Operations, or a similar role in the UAE
- Knowledge of UAE visa and labor processes is highly preferred
- Strong organizational and multitasking skills
- Good communication skills in English
- Proficiency in Microsoft Office, particularly Excel
- Ability to work independently and manage multiple priorities
Full Job Posting
The Role
- Monitor staff attendance and maintain attendance records.
- Prepare and manage warehouse team timesheets.
- Handle petty cash and prepare periodic reports.
- Process employee expense reimbursements and maintain records.
- Monitor, organize, and file delivery notes, tax invoices, and company documents.
- Track vendor contract expiry dates and coordinate renewals.
- Support employee onboarding and offboarding processes, including documentation and clearance procedures.
- Coordinate office administration activities, including permits, repairs, maintenance, and office/pantry supplies.
- Maintain employee records and HR documentation.
- Coordinate employee visa applications, renewals, amendments, and cancellations.
- Liaise with government authorities, typing centers, and service providers.
- Monitor visa, labor card, and company document expiry dates.
Procurement & Logistics Support
- Arrange local and international shipments through courier providers such as DHL, FedEx, and freight forwarders.
- Request quotations from suppliers and prepare cost comparison reports.
- Coordinate with logistics partners and freight forwarders to secure competitive shipping rates.
- Track shipments and ensure timely delivery of goods and documents.
- Support procurement activities and vendor communications.
General Operations
- Provide administrative support to management and various departments.
- Maintain organized records and filing systems.
- Assist with operational projects and ad hoc tasks as required.
- Support continuous improvement of internal processes and procedures.
Requirements
- 2–5 years of experience in HR, Administration, Operations, or a similar role in the UAE.
- Knowledge of UAE visa and labor processes is highly preferred.
- Strong organizational and multitasking skills.
- Good communication skills in English.
- Proficiency in Microsoft Office, particularly Excel.
- Ability to work independently and manage multiple priorities.
- Experience with courier, logistics, or procurement coordination is an advantage.
What We Offer
- Opportunity to work with international brands in a growing company.
- Dynamic and collaborative working environment.
- Career development and growth opportunities.
- Competitive salary package based on experience.
About the company
- Established in 2016 in Dubai, SARPi Group emerged as a leading supplier of apparel, footwear and fashion accessories brands.
- We represent premium brands in over 400 retail stores and 16 e commerce platforms across 6 countries in the Middle East region.
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