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HR & Office Administrator
HFM
Dubai, UAE
Full Time
Mid
3 weeks ago
HR AdministrationPayroll ProcessingUAE Labor LawMOHRE ComplianceWPSEOSB Calculation
Free
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HR AdministrationPayroll ProcessingUAE Labor Law
About the Role
HFM seeks an HR & Office Administrator for its Dubai entity to support HR and administrative functions. The role involves managing employee records, payroll, compliance with UAE labor law, and office administration.
Key Skills for This Role
HR AdministrationPayroll ProcessingUAE Labor LawMOHRE ComplianceWPSEOSB Calculation
Responsibilities
- Set up and maintain employee records, HR databases, and personnel files in line with MOHRE and ESCA requirements
- Support end to end payroll process in collaboration with accounting team, ensuring compliance with UAE WPS
- Administer attendance and leave management systems
- Act as first point of contact for employee queries on HR policies, benefits, and UAE mandatory entitlements
- Help manage employee relations matters, including disciplinary procedures and grievance handling
- Support ongoing compliance with UAE Labor Law, ESCA requirements, Emiratisation targets, and MOHRE reporting
- Assist with immigration and mobility matters for expatriate employees
- Support recruitment and onboarding/offboarding processes
- Coordinate employee engagement initiatives, training, and performance appraisal cycles
- Help coordinate office setup, supplies, facilities, and vendor management
- Handle correspondence, documentation, and filing, including ESCA and MOHRE communications
- Provide administrative support to management and/or HQ including reports, data analysis, and project coordination
Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field
- Minimum 2 years of HR and/or administrative experience based in Dubai, UAE
- Experience working within a MOHRE regulated employment framework, including WPS payroll compliance, UAE Labor Law, visa and immigration processes, and EOSB administration
- Solid understanding of UAE Federal Decree Law No. 33 of 2021, MOHRE policies, Emiratisation requirements, and UAE immigration and visa procedures
- Excellent organizational, time management, and communication skills in English; Arabic language proficiency is a plus
- Proficiency in MS Office (Excel, Word, PowerPoint) and HRIS/ATS systems
- Some exposure to UAE government portals such as MOHRE Tasheel, AMER, ICA, and DED (mainland) is a plus
Full Job Posting
Your role at HFM
- The successful candidate will support the human resources and administrative function of our newly incorporated mainland Dubai entity.
- Reporting to the Group HQ in Cyprus, you will be the on the ground point of contact for day to day HR and office matters.
Human Resources
- Set up and maintain employee records, HR databases, and personnel files in line with MOHRE documentation standards and ESCA regulatory requirements.
- Support the end to end payroll process in collaboration with the accounting team; help prepare and submit payroll data for timely bank payment execution, ensuring compliance with UAE WPS.
- Prepare payroll inputs for the accounting team including attendance data, approved leave, allowances, and deductions; assist with EOSB calculations.
- Administer attendance and leave management systems, ensuring all leave entitlements.
- Act as the first point of contact for employee queries on HR policies, benefits, UAE mandatory entitlements, and company procedures.
- Help manage employee relations matters, including disciplinary procedures and grievance handling.
- Support ongoing compliance with UAE Labor Law, ESCA employment related regulatory requirements, Emiratisation targets, workplace health and safety regulations, and MOHRE reporting obligations.
- Help maintain HRIS platforms for employee records, payroll data, and benefits administration.
- Assist with immigration and mobility matters for expatriate employees, including employment visas, residence permits, Emirates ID, and medical fitness renewals.
- Support recruitment and onboarding/offboarding processes; help ensure new hire documentation, offer letters, and employment contracts comply with MOHRE approved templates.
- Coordinate employee engagement initiatives, training and development programs, and annual performance appraisal cycles aligned with HQ guidance.
- Assist with ESCA regulatory filings and internal audits as they relate to HR and staffing matters.
Administration
- Help coordinate office setup, supplies, facilities, and vendor management for the new Dubai premises.
- Handle all correspondence, documentation, and filing (physical and digital), including ESCA and MOHRE official communications.
- Support on board meeting logistics and corporate event coordination.
- Maintain strict confidentiality of sensitive regulatory, commercial, and personal information.
- Provide administrative support to management and/or HQ including reports, data analysis, and project coordination; assist with governance and compliance documentation.
- Liaise with the company's PRO service providers and/or government portals (MOHRE Tasheel, AMER, ICA, DED as applicable).
Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Minimum 2 years of HR and/or administrative experience based in Dubai, UAE.
- Some experience working within a MOHRE regulated employment framework, including exposure to WPS payroll compliance, UAE Labor Law, visa and immigration processes, and EOSB administration.
- A solid understanding of UAE Federal Decree Law No. 33 of 2021, MOHRE policies, Emiratisation requirements, and UAE immigration and visa procedures.
- Some awareness or familiarity with ESCA regulatory requirements as they relate to HR and staffing is an advantage but not essential.
- Excellent organizational, time management, and communication skills in English; Arabic language proficiency is a plus.
- Proficiency in MS Office (Excel, Word, PowerPoint) and HRIS/ATS systems.
- Some exposure to UAE government portals such as MOHRE Tasheel, AMER, ICA, and DED (mainland) is a plus.
- Ability to handle sensitive information with absolute integrity and confidentiality.
- Comfortable juggling multiple tasks in a fast paced, newly established environment.
- A proactive and positive attitude, with a willingness to take initiative and a strong sense of ownership.
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