HR and Admin Executive
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Key skills for this role
About the Role
Millennium Fashions Industries Ltd is seeking an HR and Admin Executive to manage blue-collar HR, payroll, and administrative operations at their SAIF Zone facility in Sharjah. The role requires 3-5 years of UAE HR experience, advanced Excel skills, and fluency in English and Hindi/Urdu.
Key Skills for This Role
Responsibilities
- Act as primary point of contact for blue collar workforce (factory workers, technicians, support staff)
- Coordinate end to end onboarding and offboarding processes including SAIF Zone visa processing, medical check ups, Emirates ID, and labor contracts
- Resolve daily employee grievances, coordinate accommodation, and manage transport scheduling
- Manage and process monthly payroll accurately and on time for all staff
- Track daily attendance, overtime, leaves, and absences using Excel and attendance logging systems
- Calculate end of service benefits (gratuity), leave salary, and final settlements in line with SAIF Zone / UAE labor guidelines
- Maintain physical and digital employee files, ensuring all labor cards, visas, and passports are tracked and renewed
- Manage general office administration including procurement of office/pantry supplies, vendor coordination, and facility maintenance
- Draft official letters, NOCs, and internal memos in English and Hindi
- Utilize advanced Excel skills to maintain accurate HR databases, trackers, and monthly reports for management
Requirements
- Minimum 3 5 years of HR & Administration experience in the UAE
- Prior experience in manufacturing, garments, construction, or industries with a heavy blue collar workforce
- Fully fluent in English and Hindi/Urdu
- Advanced MS Excel skills (VLOOKUP, Pivot Tables, formulas)
- Strong familiarity with UAE Labor regulations and employment procedures
- Meticulous attention to detail
Full Job Posting
Role Overview
- As the HR & Admin Executive, you will be the backbone of our daily office and factory operations.
- You will bridge the gap between management and our valuable blue collar workforce, ensuring smooth payroll processing, compliance with SAIF Zone regulations, and meticulous administrative maintenance.
- Location: SAIF Zone, Sharjah, UAE (On site)
- Job Type: Full time
Key Responsibilities
- Act as the primary point of contact for our blue collar workforce (factory workers, technicians, and support staff).
- Coordinate end to end onboarding and offboarding processes, including SAIF Zone visa processing, medical check ups, Emirates ID applications, and labor contracts.
- Resolve daily employee grievances, coordinate accommodation (if applicable), and manage transport scheduling.
- Ensure safety compliance and smooth relations across the factory floor.
- Manage and process monthly payroll accurately and on time for all staff.
- Track daily attendance, overtime, leaves, and absences using Excel and attendance logging systems.
- Calculate end of service benefits (gratuity), leave salary, and final settlements in line with SAIF Zone / UAE labor guidelines.
- Maintain physical and digital employee files, ensuring all labor cards, visas, and passports are tracked and renewed well ahead of expiry.
- Manage general office administration, including procurement of office/pantry supplies, coordinating with vendors, and handling facility maintenance.
- Draft official letters, NOCs, and internal memos in both English and Hindi (to ensure clear communication across the workforce).
- Utilize advanced Excel skills to maintain accurate HR databases, trackers, and monthly reports for management.
Required Qualifications & Skills
- Experience: Minimum of 3–5 years of HR & Administration experience specifically within the UAE.
- Industry Experience: Prior experience working in manufacturing, garments, construction, or industries with a heavy blue collar workforce is highly preferred.
- Language Proficiency: Must be fully fluent in English and Hindi/Urdu to communicate effectively with management and the workforce.
- Technical Skills: Advanced MS Excel skills (VLOOKUP, Pivot Tables, formulas, and data formatting are a must for payroll and tracking).
- Strong familiarity with UAE Labor regulations and employment procedures.
- Key Attributes: Meticulous attention to detail (zero tolerance for filing and payroll errors).
- Excellent interpersonal skills to handle diverse workforce dynamics.
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