HR Administrative Assistant

Location

• New York
• Reports To: HR Manager and Director of Operations

Job Summary

Key Responsibilities

• 1. Onboarding:
• Send out onboarding materials and process onboarding paperwork.
• Coordinate with new hires to ensure all required documents are completed and submitted.
• Assist with setting up new employee accounts and access.
• 2. Background Checks and License Verifications:
• Conduct background checks for new hires.
• Verify licenses and certifications as required for different positions.
• 3. Timecard Corrections and Verifications:
• Coordinate with the Director of Rehab to address and correct any timecard discrepancies.
• Ensure accurate timecard records and resolve any issues promptly.
• 4. Payroll Processing and Review:
• Assist with payroll processing, including data entry and verification.
• Review payroll reports for accuracy and resolve discrepancies as needed.
• 5. General HR Requests:
• Address general HR inquiries and provide support to employees.
• Assist in coordinating employee benefits and other HR-related matters.
• 6. HR Folder Management:
• Maintain and organize HR files and documentation.
• Ensure all employee records are up-to-date and compliant with company policies and regulations.
• 7. Contractor / Benefit Invoicing:
• Review and process invoices from contractors and benefits.
• Ensure invoices are accurate and align with contracted terms.
• Coordinate with the accounting department to facilitate timely payments.

Qualifications

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Experience: Previous experience in an HR support role or administrative position preferred.
• Skills:
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with HRIS and payroll systems a plus.
• Experience with contractor invoicing and benefits administration preferred.
• Ability to handle sensitive information with confidentiality.

Additional Requirements

• Ability to work independently and collaboratively as part of a team.
• Strong attention to detail and accuracy.
• Capacity to manage multiple tasks and prioritize effectively.

Working Conditions