indeed
HR Admin/Secretary
MKO Facilities Management LLC
Dubai, UAE
Full Time
Mid
Onsite
3 days ago
MS OfficeDocumentationOrganizational SkillsCommunicationConfidentiality
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
MS OfficeDocumentationOrganizational Skills
About the Role
MKO Facilities Management LLC is seeking an experienced HR Admin/Secretary to handle administrative duties, HR responsibilities, and communication tasks. The ideal candidate has proven experience in HR admin or secretary roles, strong organizational skills, and proficiency in MS Office.
Key Skills for This Role
MS OfficeDocumentationOrganizational SkillsCommunicationConfidentiality
Responsibilities
- Apply for gate passes, NOCs, and work permits as requested
- Prepare and maintain monthly administrative and driver attendance records
- Prepare quotations, contracts, and proposals as required by management
- Maintain and update employee files and records
- Prepare HR documents including offer letters, joining forms, leave requests, resignation letters, and warning letters
- Coordinate onboarding activities for new employees
- Add new employees to the company's medical insurance and maintain related records
- Answer and manage incoming phone calls professionally
- Communicate with clients and stakeholders via email and WhatsApp
- Coordinate with internal departments to ensure timely completion of tasks
Requirements
- Proven experience in an HR admin, secretary, or similar role
- Strong organizational and documentation skills
- Good communication skills in English
- Proficient in MS Office and basic office systems
- Ability to handle confidential information with discretion
Full Job Posting
Administrative Duties
- Apply for gate passes, No Objection Certificates (NOC), and work permits as requested by the supervisor or manager.
- Prepare and maintain monthly administrative and driver attendance records.
- Prepare quotations, contracts, and proposals as required by management.
Human Resources Responsibilities
- Maintain and update employee files and records.
- Prepare HR documents including offer letters, joining forms, leave requests, resignation letters, and warning letters.
- Coordinate onboarding activities for new employees.
- Add new employees to the company’s medical insurance and maintain related records.
Communication & Coordination
- Answer and manage incoming phone calls professionally.
- Communicate with clients and stakeholders via email and WhatsApp.
- Coordinate with internal departments to ensure timely completion of tasks.
Skills & Qualifications
- Proven experience in an HR admin, secretary, or similar role.
- Strong organizational and documentation skills.
- Good communication skills in English (additional languages are a plus).
- Proficient in MS Office and basic office systems.
- Ability to handle confidential information with discretion.
Job Types
- Full time, Contract
Work Location
- In person
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career