HR Admin

Job Summary

Key Duties And Responsibilities

• Ensuring the company policies and procedures are followed
• Stay up to date on labour laws and regulations to ensure the organization is compliant.
• Participate in the onboarding process for new hires, which may include orientation, paperwork completion, training, and all other hiring process.
• Assist with recruitment efforts by creating job descriptions, advertising positions, and screening resumes.
• Issuing and documenting employee contracts on the Qiwa platform.
• Maintain employee records and keep it up to date, including attendance, time off, and performance reviews.
• Manage payroll and benefits administration, ensuring employees are paid accurately and on time.
• Implementing all employee requests such as letters, vacations, flight reservations, end-of-service calculating and other services in accordance with approved regulatory procedures.
• Following up on the renewal of residency and work permits and avoiding delays and fines.
• Preparing periodic reports covering all HR operation.
• Managing medical insurance operations including deletion, addition and promotion in accordance with approved policies and procedures.
• Contribute to the development and implementation of employee relations programs.
• Performing other tasks assigned by the direct manager within the limits of the jurisdiction.

Experience, Knowledge, Skills And Abilities

• Bachelor’s degree in human resources management or a related field (preferred).
• Minimum of 3 years of experience in HR or a similar role.
• Strong understanding of employment law and best practices.
• Excellent organizational and communication skills.
• Proficiency in HR software and information systems.
• Ability to work independently and as part of a team.
• Proficiency in both Arabic and English, spoken and written (preferred).
• Proficiency in common office software programs (like Microsoft Office) is essential.

Kpis Related To The Role

• Commitment to implementing and implementing approved policies and procedures.
• Regular updating of employee files.
• Commitment to providing documented contracts for all employees.
• Accuracy in calculating and recording leave balances and calculating end-of-service gratuity according to the work system.
• Accuracy in preparing salary files, disbursement and deduction requests, and overtime
• Accuracy in preparing periodic and monthly reports
• Quick response to employee requests for letters of introduction or any letter within the scope of competence.
• Commitment to uploading wage protection files without delay and without any errors.
• Coordination and follow-up with the financial department in payment requests (payment of government fees - service bills - employee loans - secondment requests ..... etc.) and providing all employee needs within the scope of competence