Head of Administration and Proxy
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About the Role
We are seeking a highly organized, professional, and reliable Head of Administration and Proxy to join our office in Dubai. This is a critical role combining high-level administrative management with legal responsibility.
Key Skills for This Role
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Overview
Reference number: ADM/DUB/1024194
Dubai
We are seeking a highly organized, professional, and reliable Head of Administration and Proxy to join our office in Dubai.
This is a critical role combining high-level administrative management with legal responsibility.
The successful candidate will act as a key liaison for our Middle Eastern operations, ensuring full compliance with local regulations in the UAE and Saudi Arabia, and representing the company in official and financial matters.
Candidate Profile
- Proven professional experience in the Middle East region (UAE and/or KSA is essential)
- University degree in Law, Administration, International Relations, or Management
- Fluency in English is mandatory. Proficiency in Polish will be considered a significant asset
- Ability to read, understand, and verify legal documents, contracts, and financial statements
- Advanced proficiency in MS Office suite (Word, Excel, Outlook)
- Basic understanding of economics, accounting principles, and HR/payroll processes
- Exceptional attention to detail, ability to meet strict deadlines, and high ethical standards for handling sensitive corporate documents
- ### **Your Responsibilities**
- As the Head of Administration and Proxy, your tasks will include, but are not limited to:
- **Tax & Compliance:** Managing monthly Withholding Tax (WHT) and quarterly VAT reporting for Comarch Saudi Arabia, ensuring strict adherence to deadlines to avoid penalties
- **Insurance Management:** Overseeing health insurance policies in the UAE and KSA; managing applications for employees and their families, including individual signing and stamping of dozens of documents
- **Legal Documentation:** Reviewing and signing Non-Disclosure Agreements (NDAs) across all business sectors
- **HR Administration:** Managing employment contracts and addendums for over 30 employees in Dubai and Riyadh; overseeing the End of Service Benefits (EoSB) and Final Settlement process
- **Banking & Finance:** Representing the company at BNP Paribas; signing orders for new bank deposits and providing necessary certifications (including physical delivery of documents to Riyadh when required)
- **Corporate Representation:** Signing audit-related documents and new sales service agreements across all sectors
- **E-Government Systems:** Approving official operations via Saudi government platforms on behalf of the company
- **Facility Management:** Negotiating office leases and managing office space in the UAE and KSA (e.g., Alkhobar); supervising office maintenance and cleaning services
- For you
- Personal development – gain hands-on experience and develop your skills through specialized training and innovative projects
- International working environment. enjoy the agility of a start-up minded team with the full backing of the global Comarch organization
- Vibrant office space – work from our modern office in Dubai Internet City
- Friendly atmosphere - we all know each other, work as a team
- Company periodical integration events taking place in Poland and UAE
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