Head - Contract Administration

Ensure that all contracts comply with legal and regulatory requirements, as well as company policies and procedures and monitor compliance with contractual obligations and address any issues promptly to avoid legal or financial repercussions.

Analyze risks associated with specific contract terms, providing recommendations for mitigation strategies.

Assist in the preparation and submission of tenders by accurately identifying the Bill of Quantities (BOQ) and defining the scope of work, ensuring clarity for potential contractors.

Manage the contractor selection process by floating tenders, facilitating negotiations with bidders, and verifying all submitted documentation for compliance ensuring selection of qualified contractors who meet project requirements effectively.

Oversee the management of claims related to contracts, ensuring they are resolved in a timely and efficient manner.

Coordinate with relevant departments and legal teams to assess, negotiate, and settle claims while minimizing financial and operational impact.

Review and finalise professional letters and official communications related to contract administration.

Ensure all written communications align with organizational standards and effectively convey necessary information to internal and external stakeholders.

Maintain a strong communication channel with stakeholders to ensure transparency and clarity throughout the contract management process.

Monitor project activities to identify potential disputes early and facilitate open communication among stakeholders.

Lead mediation sessions, ensuring adherence to contractual terms, maintaining thorough documentation and conducting post-resolution analyses to enhance future processes.

Support the implementation of performance and quality systems across area teams, facilitating consistent monitoring and improvement of contract-related activities.

Collaborate with stakeholders to establish clear performance and quality standards, ensuring these metrics are effectively measured and adhered to, thereby promoting compliance and enhancing overall project outcomes.

Promote and protect the company’s brand and image, advising colleagues on appropriate use and representation.

Ensure timely payments to contractors and vendors, maintaining positive relationships and ensuring compliance with contractual obligations.

Regularly assess and recommend modifications or renewals of contracts based on project requirements and performance evaluations.

Collaborate with internal teams to identify sources for labour, machinery, and materials, enhancing operational efficiency.

Advise on and deliver workforce development initiatives necessary for the successful implementation of contracts.

Organize and hire relevant personnel for contract execution and devise development plans for key team members.

Head - Contract Administration

Project Teams

Procurement Department

Legal Team

Finance Department

Vendors/Suppliers

Clients/Customers

Regulatory Bodies

Consultants

Auditors

Project Management Professional (PMP)

Certified Contract Manager (CCM)

15+ years of experience in Contracts Administration or a related field.