Government Relations & Administration Manager
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Key skills for this role
About the Role
Coordinate travel, events, and administrative support while ensuring compliance with regulations and managing government relations and employee documentation.
Key Skills for This Role
Responsibilities
- Coordinate all travel arrangements including flights, hotels, visas, car rentals, and transfers
- Manage hotel bookings and lead annual contract negotiations with selected hotel partners
- Coordinate logistics for events and meetings including venue booking and setup
- Provide general administrative support to the Aviagen Arabia office
- Coordinate issuance, renewal, transfer, and cancellation of Iqamas
- Manage end to end visa processing for new employees
- Maintain and update records on government portals (Absher, Qiwa, Muqeem, GOSI, Mudad, Chamber of Commerce, MOL)
- Ensure compliance with Saudi labor law, immigration policies, and Saudization requirements
- Represent the company in dealings with government agencies
- Provide employees with guidance on government related matters
Requirements
- Experience in government relations and administration in Saudi Arabia
- Knowledge of Saudi labor law, immigration policies, and Saudization requirements
- Proficiency with government portals (Absher, Qiwa, Muqeem, GOSI, Mudad)
- Strong organizational and communication skills
Full Job Posting
Travel Management
- Coordinate all travel arrangements, including flights, hotels, visas, car rentals, and transfers
- Manage hotel bookings and lead annual contract negotiations with selected hotel partners
- Prepare invitation letters and support visa processing for employees and visitors
- Oversee travel approval workflows and ensure accurate completion of required forms
- Deliver travel policy and security training during new hire induction
- Provide guidance and follow up regarding vaccination requirements for business travel
Events & Meeting Management
- Coordinate logistics for events and meetings, including venue booking and meeting room setup (with equipment)
- Prepare and manage participant lists, catering arrangements, gifts, and transportation
- Manage all event related communications and liaise with internal and external stakeholders
Administrative & Office Support
- Provide general administrative support to the Aviagen Arabia office
- Assist with document preparation, filing, correspondence, and general office coordination as needed
Employee Visa & Work Authorization Management
- Coordinate the issuance, renewal, transfer, and cancellation of Iqamas (residency permits)
- Manage end to end visa processing for new employees, including employment visas, medical tests, and onboarding documentation
- Monitor visa and Iqama expiry dates and ensure timely renewals
- Process exit/re entry visas and final exit documentation through relevant government portals
Government Portal Management
- Maintain and update accurate records on platforms such as Absher, Qiwa, Muqeem, GOSI, Mudad, Chamber of Commerce, Ministry of Labor (MOL) portals
- Ensure data accuracy, timely processing, and full compliance with government regulations
Regulatory Compliance & HR Support
- Ensure compliance with Saudi labor law, immigration policies, and Saudization requirements
- Support HR in preparing documentation for audits, inspections, and legal reporting
- Keep HR informed about regulatory updates and organizational implications
- Assist with Nitaqat and workforce nationalization initiatives
Government Relations & Representation
- Represent the company in dealings with government agencies, including Ministry of Human Resources & Social Development, Passport Office (Jawazat), Ministry of Interior, Chamber of Commerce, Municipalities and other relevant bodies
- Build and maintain strong relationships to facilitate timely processing of employee and company requests
Employee & HR Administrative Support
- Provide employees with guidance on government related matters (e.g., Iqama issues, visas, sponsorship)
- Assist HR in issuing employment letters, certificates, and documents requiring government attestation
- Support onboarding and offboarding processes involving government approvals
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