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Global Facilities Document Control Snr Engineer
Micron Technology
Higashihiroshima, KSA
Full Time
Senior
4 weeks ago
Document ControlDocument Management SystemsMicrosoft Office SuitePower BIProcoreACC
Free
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Document ControlDocument Management SystemsMicrosoft Office Suite
About the Role
Micron Technology is seeking a highly motivated Document Controller to manage project documentation for large-scale semiconductor projects in Higashihiroshima, Japan. The role involves developing document control guidelines, administering document management systems, and training project teams.
Key Skills for This Role
Document ControlDocument Management SystemsMicrosoft Office SuitePower BIProcoreACC
Responsibilities
- Manage company documents to ensure accuracy, quality, and integrity; support compliance with record retention policies
- Administer document management systems and related software platforms, ensuring functionality and resolving issues
- Develop and standardize document management procedures for consistent implementation across all construction projects
- Retrieve and distribute documents upon request, ensuring timely and accurate delivery
- Register and track all documents, including technical and non technical materials, in a centralized log
- Develop and update training materials for document management processes
- Conduct employee training on accessing and utilizing project documentation through tools such as Procore and ACC
Requirements
- Diploma or Bachelor’s degree in Engineering, Project Management, Construction Management, or related construction fields
- 7–10 years of experience in the construction industry
- Minimum 5 years of hands on experience in document control
- Highly proficient in Microsoft Office Suite, Power BI, and project/document management platforms such as ACC, Procore, Aconex, or equivalent
- Exceptional verbal and written communication skills in English and Japanese
Full Job Posting
Overview
- We are looking for a highly motivated Document Controller to join our team and ensure effective management of project documentation for large scale semiconductor projects.
- This role will be responsible for developing and implementing document control guidelines and procedures, while providing leadership and support to project teams to ensure successful execution and compliance.
Responsibilities
- Manage company documents to ensure accuracy, quality, and integrity; support compliance with record retention policies, safeguard information, and enable efficient data retrieval.
- Archive inactive records securely and systematically.
- Ensure document management processes meet company procedures and audit requirements.
- Establish and monitor records retention schedules in alignment with company policies.
- Maintain confidentiality of sensitive documents and oversee secure destruction and disposal processes.
- Administer document management systems and related software platforms, ensuring functionality and promptly coordinating with IT or relevant teams to resolve issues.
- Update and maintain document management systems and physical records, including converting hard copies to electronic formats as required.
- Report and resolve issues related to document storage and management systems.
- Develop and standardize document management procedures for consistent implementation across all construction projects.
- Maintain document naming and numbering conventions to ensure consistency and traceability.
- Design templates for documents, file types, and document databases to streamline workflows.
- Retrieve and distribute documents upon request, ensuring timely and accurate delivery.
Qualifications
- Diploma or Bachelor’s degree in Engineering, Project Management, Construction Management, or related construction fields only.
- 7–10 years of experience in the construction industry.
- Minimum 5 years of hands on experience in document control.
- Highly proficient in Microsoft Office Suite (Excel, Word, PowerPoint), Power BI, and project/document management platforms such as ACC, Procore, Aconex, or equivalent.
- Willingness to learn and adapt to new document control systems.
- Proven ability to develop and standardize procedures, templates, and workflows across projects
- Experience in training and capability building, including developing materials and conducting user training
- Capability to lead implementation of document management processes across project teams
- High ownership and accountability, with ability to work independently and collaborate across diverse teams
- Excellent analytical and problem solving skills.
- High attention to detail, strong sense of urgency, and commitment to meeting timelines.
- Exceptional verbal and written communication skills in English and Japanese; proficiency in Chinese will be an added advantage.
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