oracle
Geotechnical Project Coordinator/Administrative Assistant
Stantec
Edmonton, CAN
Full-time
Mid · 3+ years experience
Hybrid
Discovered 3 weeks ago
Free
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Your Opportunity
Stantec is seeking a Project Coordinator / Administrative Assistant to join our geotechnical team in the Edmonton, AB office. In this role, you will provide administrative, project coordination, and operational support to a team of engineers, technologists, and project managers. You will play an important role in supporting project delivery, business operations, client service, and team coordination across our geotechnical practice.
Project Coordination and Administrative duties
- Provide day-to-day administrative support to local technical and leadership teams.
- Coordinate travel arrangements and accommodation, including workspace management, equipment and office/lab supplies, as necessary
- Prepare, review, and format reports, proposals, presentations, and project documentation.
- Maintain electronic filing systems and project records.
- Coordinate office meetings, workshops, training sessions, and client events
- Assist project managers with project setup, execution, closeout, and document management activities.
- Develop and maintain project management documentation and project tracking tools with guidance from project managers.
- Assist with staff timesheet and expenses, as necessary.
- Assist with project/lab billing, invoice preparation, and financial tracking.
- Assist with proposal submissions, staff resumes/CV updates, and business development initiatives, with guidance from respective leads.
- Support subcontractor administration, including onboarding, agreements, and documentation requirements.
- Facilitate onboarding activities for new employees and project team members.
- Support project HSSE documentation, including training records management, hazard assessments, work procedures, and project-specific safety documentation.
- Promote a strong health, safety, security, and environment culture and actively participate in Stantec’s HSSE Program.
Your Capabilities and Credentials
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