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General Accountant and Administrative Assistant
Nomads Roastery
Dubai, UAE
Full Time
Mid
Onsite
2 weeks ago
BookkeepingInvoicingPayroll ProcessingVAT ComplianceFinancial ReportingZoho Books
Free
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BookkeepingInvoicingPayroll Processing
About the Role
Nomads Roastery seeks a General Accountant and Administrative Assistant to handle accounting tasks including bookkeeping, invoicing, payroll, VAT compliance, and financial reporting, as well as administrative duties like order fulfillment, supplier relations, and website inventory management.
Key Skills for This Role
BookkeepingInvoicingPayroll ProcessingVAT ComplianceFinancial ReportingZoho Books
Responsibilities
- Record daily financial transactions in Zoho Books
- Reconcile accounts, including bank statements, petty cash, and general ledger
- Prepare and issue invoices for customer orders
- Follow up on outstanding invoices and manage collections
- Process payroll accurately, ensuring compliance with labor laws
- Prepare and file VAT returns in accordance with local regulations
- Generate monthly, quarterly, and annual financial reports for management review
- Track and manage inventory for raw coffee beans, roasted products, and packaging materials
- Manage order fulfillment processes, including coordinating shipments and booking logistics
- Build and maintain relationships with suppliers
- Manage inventory on the company’s Shopify website
- Provide administrative support to management, including scheduling meetings and maintaining records
Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or related field
- Minimum 2 3 years of experience in accounting and administrative roles, preferably in the coffee or FMCG industry
- Proficiency in Zoho Books, Shopify, accounting software, and MS Office Suite
- Strong knowledge of bookkeeping, invoicing, payroll, VAT compliance, financial reporting, and order fulfillment
- Excellent organizational and multitasking skills with high attention to detail
- Strong interpersonal and communication skills
Full Job Posting
Overview
- Location: Dubai, UAE
- Type: Full Time
Accounting Bookkeeping
- Record daily financial transactions in Zoho Books.
- Reconcile accounts, including bank statements, petty cash, and general ledger.
- Maintain accurate financial records for audits and reporting.
Accounting Invoicing
- Prepare and issue invoices for customer orders, ensuring accuracy and timeliness.
- Follow up on outstanding invoices and manage collections efficiently.
- Maintain organized records of invoices and payments.
Accounting Payroll
- Process payroll accurately, ensuring compliance with labor laws and regulations.
- Maintain up to date employee records, including attendance, benefits, and deductions.
- Handle employee queries related to payroll and prepare the necessary documentation.
Accounting VAT And Tax Compliance
- Prepare and file VAT returns in accordance with local regulations.
- Track VAT on purchases and sales to ensure accurate reporting.
- Ensure compliance with all applicable tax laws and maintain supporting documentation.
Accounting Financial Reporting
- Generate monthly, quarterly, and annual financial reports for management review.
- Support budgeting, cash flow forecasting, and financial planning activities.
- Analyze financial data to identify trends and recommend improvements.
Accounting Inventory And Cost Management
- Track and manage inventory for raw coffee beans, roasted products, and packaging materials.
- Monitor stock levels and conduct cost analysis for pricing strategies.
- Ensure accurate inventory records for financial and operational purposes.
Administrative Assistant Order Fulfillment And Logistics
- Manage order fulfillment processes, including coordinating shipments and booking logistics.
- Track delivery timelines to ensure timely order completion.
- Communicate with customers to confirm shipping details and resolve issues.
Administrative Assistant Supplier Relations
- Build and maintain relationships with suppliers, ensuring clear and timely communication.
- Coordinate purchase orders, follow up on deliveries, and ensure supplier invoices are processed accurately.
Administrative Assistant Website And Inventory Management
- Manage the inventory on the company’s Shopify website.
- Update product listings, stock levels, and descriptions as needed.
- Collaborate with the team to ensure the online store reflects current offerings.
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