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Front Office Administrator
Servyx
Dubai, UAE
Full Time
Entry
Onsite
2 weeks ago
Microsoft OfficeGoogle WorkspaceEmail and Internet ApplicationsDocument PreparationDigital File ManagementCustomer Service
Free
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Microsoft OfficeGoogle WorkspaceEmail and Internet Applications
About the Role
Servyx is looking for a professional Front Office Administrator / Receptionist to support daily operations across multiple companies. The role involves welcoming clients, managing calls, handling administrative tasks, and supporting digital presence.
Key Skills for This Role
Microsoft OfficeGoogle WorkspaceEmail and Internet ApplicationsDocument PreparationDigital File ManagementCustomer Service
Responsibilities
- Welcome clients, visitors, suppliers, and business partners in a professional manner.
- Answer and direct incoming telephone calls efficiently.
- Respond to emails and general enquiries promptly.
- Maintain a clean, organized, and professional reception area.
- Prepare and maintain company documents, letters, quotations, reports, and correspondence.
- Organize both digital and physical filing systems.
- Maintain accurate records of company documents and office files.
- Assist management with scheduling meetings and coordinating appointments.
- Handle courier services, incoming and outgoing mail, and office communications.
- Provide excellent customer service and maintain professional communication with clients.
- Monitor the Google Business Profiles of the group companies and assist in responding to customer reviews.
- Coordinate with HR, Accounts, Sales, Procurement, and Operations departments.
Requirements
- Philippines nationality is mandatory.
- Minimum 2–3 years of UAE experience in a Front Office, Receptionist, or Administrative role.
- Excellent verbal and written communication skills in English.
- Professional appearance with a pleasant and positive personality.
- Strong organizational and multitasking abilities.
- Excellent customer service and interpersonal skills.
- Ability to work independently while supporting multiple departments.
- Good knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Good knowledge of Google Workspace (Docs, Sheets, Drive).
- Good knowledge of email and internet applications, document preparation and formatting, digital file management.
Full Job Posting
About the Role
- We are looking for a professional, organized, and customer focused Front Office Administrator / Receptionist to support the day to day operations of our growing group of companies.
- The ideal candidate will serve as the first point of contact for clients, visitors, suppliers, and business partners while efficiently managing front office operations, documentation, and administrative coordination across all group companies.
Key Responsibilities
- Welcome clients, visitors, suppliers, and business partners in a professional manner.
- Answer and direct incoming telephone calls efficiently.
- Respond to emails and general enquiries promptly.
- Maintain a clean, organized, and professional reception area.
- Prepare and maintain company documents, letters, quotations, reports, and correspondence.
- Organize both digital and physical filing systems.
- Maintain accurate records of company documents and office files.
- Assist management with scheduling meetings and coordinating appointments.
- Handle courier services, incoming and outgoing mail, and office communications.
- Provide excellent customer service and maintain professional communication with clients.
- Handle customer enquiries and direct them to the appropriate department.
- Follow up on client communications when required.
Requirements
- Philippines nationality is mandatory.
- Minimum 2–3 years of UAE experience in a Front Office, Receptionist, or Administrative role.
- Excellent verbal and written communication skills in English.
- Professional appearance with a pleasant and positive personality.
- Strong organizational and multitasking abilities.
- Excellent customer service and interpersonal skills.
- Ability to work independently while supporting multiple departments.
Technical Skills
- Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Google Workspace (Docs, Sheets, Drive)
- Email and internet applications
- Document preparation and formatting
- Digital file management
Preferred Qualities
- Professional attitude with excellent work ethics
- Strong attention to detail
- Excellent telephone etiquette
- Ability to prioritize multiple tasks
- Quick learner with strong problem solving skills
- Positive mindset and willingness to support different business functions
Why Join Us?
- Become part of a dynamic and growing group of companies operating across engineering, construction, technical services, and architectural solutions.
- We offer a professional work environment, opportunities for continuous learning, career growth, and the chance to contribute to multiple well established brands under one organization.
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