Freelance F&B Event Design & Operations Coordinator
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Key skills for this role
About the Role
PRINCESS LOUNGE LADIES SALON seeks a creative Freelance F&B Event Design & Operations Coordinator for premium catering events in Abu Dhabi. The role combines event styling, food presentation, procurement, and supplier coordination.
Key Skills for This Role
Responsibilities
- Develop creative concepts for table setups, buffet displays, canapé presentations, and overall event styling
- Translate menu concepts into visually appealing food presentations that enhance the guest experience
- Select appropriate styling elements including linens, tableware, flowers, décor, serving pieces, signage, and display accessories
- Create mood boards, styling proposals, and setup concepts aligned with event theme and client expectations
- Collaborate with chefs, food suppliers, and catering team to understand menu requirements and presentation expectations
- Design buffet layouts considering guest flow, food visibility, accessibility, and aesthetics
- Source and purchase styling materials, décor items, flowers, tableware, and event accessories from local suppliers
- Compare suppliers, negotiate pricing, and recommend cost effective solutions
- Maintain purchase records, track expenses, and ensure styling stays within allocated budgets
- Coordinate event setup from delivery through guest arrival, oversee table styling, buffet setup, décor placement, and final quality checks
- Coordinate with suppliers, operations teams, chefs, and event staff on event days
- Maintain accurate records of décor, styling equipment, tableware, and reusable assets; track usage, damages, losses, and remaining inventory after each event
Requirements
- Proven experience in event styling, catering events, hospitality, luxury events, floral design, visual merchandising, or a related field
- Strong portfolio demonstrating table styling, food displays, buffet setups, or event concepts
- Excellent creative eye with strong attention to detail and understanding of luxury aesthetics
- Ability to combine creativity with practical operational thinking
- Experience sourcing suppliers and managing event related purchases
- Strong organizational skills with ability to manage budgets, timelines, and multiple event requirements
- Comfortable working independently and managing projects from concept to execution
- Flexible availability for evenings, weekends, and event based schedules
- Based in Abu Dhabi or able to travel for events
Full Job Posting
Overview
- We are seeking a creative and detail oriented Freelance F&B Event Design & Operations Coordinator to support our premium catering events from concept development to execution.
- This role combines event styling, food presentation, procurement, supplier coordination, and inventory management.
- This is a project based freelance role, ideal for someone experienced in luxury events, catering, hospitality, visual merchandising, or event production.
Key Responsibilities Event Design & Styling
- Develop creative concepts for table setups, buffet displays, canapé presentations, and overall event styling.
- Translate menu concepts into visually appealing food presentations that enhance the guest experience.
- Select appropriate styling elements including linens, tableware, flowers, décor, serving pieces, signage, and display accessories.
- Create mood boards, styling proposals, and setup concepts aligned with the event theme and client expectations.
Key Responsibilities Food Presentation & Catering Coordination
- Collaborate with chefs, food suppliers, and the catering team to understand menu requirements and presentation expectations.
- Design buffet layouts considering guest flow, food visibility, accessibility, and aesthetics.
- Ensure food displays, serving equipment, and décor elements are cohesive and aligned with the overall event concept.
- Support canapé presentation concepts, including trays, accessories, and service presentation.
Key Responsibilities Procurement & Cost Management
- Source and purchase styling materials, décor items, flowers, tableware, and event accessories from local suppliers, stores, and online platforms.
- Compare suppliers, negotiate pricing where applicable, and recommend cost effective solutions.
- Maintain purchase records, track expenses, and ensure styling stays within allocated budgets.
- Identify items suitable for investment into company inventory versus one time purchases or rentals.
Key Responsibilities Event Execution
- Coordinate event setup from delivery through guest arrival.
- Oversee table styling, buffet setup, décor placement, and final quality checks.
- Coordinate with suppliers, operations teams, chefs, and event staff on event days.
- Troubleshoot last minute changes while maintaining the quality and appearance of the setup.
Key Responsibilities Inventory & Reporting
- Maintain accurate records of décor, styling equipment, tableware, and reusable assets.
- Track usage, damages, losses, and remaining inventory after each event.
- Prepare post event reports including expenses, inventory updates, and recommendations for improvement.
Requirements
- Proven experience in event styling, catering events, hospitality, luxury events, floral design, visual merchandising, or a related field.
- Strong portfolio demonstrating table styling, food displays, buffet setups, or event concepts.
- Excellent creative eye with strong attention to detail and understanding of luxury aesthetics.
- Ability to combine creativity with practical operational thinking.
- Experience sourcing suppliers and managing event related purchases.
- Strong organizational skills with the ability to manage budgets, timelines, and multiple event requirements.
- Comfortable working independently and managing projects from concept to execution.
- Flexible availability for evenings, weekends, and event based schedules.
- Based in Abu Dhabi or able to travel for events.
Preferred Skills
- Experience working with premium catering companies, hotels, restaurants, or luxury events.
- Knowledge of flowers, tableware, food presentation, and event décor.
- Ability to create professional concepts using Canva, PowerPoint, or similar tools.
- Strong understanding of inventory systems and cost tracking.
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