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At Black & McDonald, we know that our people are the driving force behind our success. When you join the Kelowna/Vernon Hospital Project (KVHP) team, you become part of a collaborative and supportive environment where your contributions make a real impact on the facilities that support patient care and community wellbeing.
We offer:
A family business with family values
Team events and outings year-round
Competitive compensation
Interesting and challenging work – we’re leaders in the industry
Ongoing investment in training and development
Long-term stability and opportunity for growth
A commitment to Diversity, Equity and Inclusion
If you are a detail-oriented professional who enjoys organization, problem-solving, and keeping operations running smoothly behind the scenes, this opportunity could be the perfect fit.
As the Facilities Management & Operations (FMO) Administrator, you will play a key role in supporting the efficient operation of maintenance services across the Kelowna/Vernon Hospital Project (KVHP). Acting as a central point of coordination, you will help manage maintenance data, work orders, purchasing activities, inventory records, and operational reporting through JD Edwards (JDE) an Oracle-based ERP system, ensuring the team has the information and tools needed to deliver exceptional service. Key responsibilities include:
Maintain and operate JD Edwards (JDE), supporting work order management, equipment histories, preventive maintenance records, inventory tracking, and purchasing activities.
Process and validate labour time entries submitted by on-site trades personnel to support accurate weekly payroll administration.
Review, verify, and process vendor invoices while ensuring accuracy and completeness.
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Manage inventory and material transactions, inventory tracking, and stock count activities.
Investigate and assist in resolving work order, equipment, inventory, and preventive maintenance inquiries.
Coordinate preventive maintenance schedules at KGH to support contractual compliance and operational excellence.
Assist with the creation, processing, receipt, and tracking of purchase orders through JDE.
Prepare and distribute maintenance and operational reports to support business decision-making.
Review documentation and system data to ensure accuracy, consistency, and quality standards.
Provide backup support for the VJH/KGH Coordinator and Front Desk functions when required.
Participate in special projects, continuous improvement initiatives, and stretch assignments that enhance operational performance.
High school diploma or equivalent education required
College coursework in accounting considered an asset
Post-secondary education in Business Administration or a related field is an asset
2–4 years of experience in a role involving accounting, billing, accounts receivable, or related financial responsibilities
Experience within facilities management, maintenance administration, or a related operational environment is considered an asset
Integrated, multi-trade service provider for construction and facility management.
Visit company websiteJobs and hiring trendsCAD 53000-62000 yearly / year
Full-time
Entry · 2+ years experience
Onsite
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