Fleet Systems & Administration Coordinator

• Administer the company's fuel card program.
• Issue, replace, and deactivate fuel cards.
• Monitor transactions and investigate irregularities.
• Maintain vendor portals, user access, and account information.
• Support vendor documentation and administrative requests.

• Maintain complete equipment and fleet master records.
• Coordinate documentation for new equipment and retired assets.
• Ensure telematics, registrations, insurance, and supporting records are accurate.
• Generate recurring reports for department leadership.
• Assist with fleet audits, inventory verification, and data analysis.

Experience with the following is a plus:

• Fleetio
• VisionTrack
• Motive
• ToolSense
• CAT VisionLink
• My Komatsu
• OVI
• Sunbelt Rentals
• United Rentals
• Herc Rentals

• 3–5 years of administrative, fleet, equipment, or operations support experience.
• Experience maintaining large databases or business systems.
• Strong Microsoft Excel and Microsoft Office skills.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to quickly learn and administer multiple software platforms.

• Associate's degree in Business Administration, Information Systems, Construction Management, or a related field.
• Construction, fleet management, or heavy equipment industry experience.
• Experience administering multiple software platforms simultaneously.

The ideal candidate is someone who:

• Enjoys working with systems, technology, and data.
• Has outstanding attention to detail.
• Takes pride in maintaining accurate records.
• Is highly organized and self-motivated.
• Can troubleshoot problems and improve processes.
• Works well with multiple departments and external vendors.
• Maintains confidentiality and professionalism.

Why Gregory Construction?

This position is a vital part of our Equipment Department and plays a direct role in supporting fleet operations across multiple states.

If you're passionate about systems, organization, and keeping operations running efficiently, we'd love to have you on our team.

Apply today and help support one of the Southeast's leading heavy civil contractors!