Fleet Equipment Control Coordinator

• Enter and maintain equipment meter readings for all assigned departments and companies. • Enter equipment usage information into ECMS in a timely and accurate manner. • Verify meter and usage information for completeness and accuracy before processing. • Enter and maintain meter readings for specialized fleet systems. • Monitor missing or inconsistent equipment data and coordinate corrections with field personnel.

Equipment Reporting & Data Processing

• Run daily, weekly, and monthly Edit & Update processes after equipment usage has been entered. • Generate and distribute WEUR (Weekly Equipment Usage Reports) for all jobs, departments, and companies. • Create department-specific WEUR reports for designated operating divisions. • Review reports for accuracy and identify discrepancies requiring correction. • Maintain records and documentation supporting equipment utilization reporting.

Work Order Administration • Open equipment work orders as requested. • Establish and assign repair codes for maintenance and repair activities. • Ensure work order data is entered accurately and consistently. • Assist maintenance personnel with work order system administration and troubleshooting.

Equipment & Inventory Setup • Issue new equipment identification numbers. • Enter initial equipment descriptions, locations, ownership information, costs, rates, and other required data into ECMS. • Establish and maintain equipment billing and charge-out rates. • Set up new inventory records and inventory numbers as needed. • Update asset records to reflect changes in status, location, or ownership.

Equipment Transfers & Asset Management • Process equipment transfers between departments, jobs, and companies. • Maintain accurate records of equipment movements and assignments. • Verify transfer transactions are properly reflected within ECMS and supporting reports. • Support equipment lifecycle management and asset tracking efforts.

System & Administrative Support • Provide backup support for equipment administration personnel during absences, vacations, or increased workloads. • Assist with training new employees on equipment administration processes. • Support data integrity initiatives within ECMS and related fleet management systems. • Work closely with maintenance, operations, accounting, and management personnel to ensure accurate equipment costing and reporting.