Fit Out Construction Manager
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Key skills for this role
About the Role
BEC Arabia is seeking a Fit Out Construction Manager to oversee administrative and coordination support for fit-out projects in Riyadh. The role involves managing documentation, tracking project timelines, coordinating with stakeholders, and ensuring compliance with company procedures.
Key Skills for This Role
Responsibilities
- Provide day to day administrative and coordination support to the Fit Out Construction Manager and project teams
- Maintain, organize, and update all project documentation (drawings, contracts, permits, reports, correspondence)
- Monitor project timelines, milestones, and deliverables; flag delays, risks, and pending actions
- Coordinate meetings, site visits, and progress reviews; prepare agendas and capture clear minutes
- Support procurement processes (PRs, LPOs, vendor documents, delivery tracking)
- Track materials, equipment, and site logistics to support uninterrupted project execution
- Assist in reviewing and processing invoices in coordination with finance
- Prepare and maintain project trackers, logs, and status reports (weekly/monthly)
- Maintain HSE related documentation (permits, risk assessments, compliance records)
- Support audits by ensuring documentation is complete, accurate, and accessible
Requirements
- Bachelor's degree in business administration, Construction Management, Engineering, or a related field
- Minimum 2 5 years of experience in fit out construction or related field
- Good knowledge of ERP systems concepts with proven practice
- Good command in spoken and written English
- Proficiency in Microsoft Excel and Microsoft Office Suite
- Technical background in document control systems and construction project management software (e.g., Procore, Primavera, or ERP systems)
Full Job Posting
Purpose
- The Operations Administrator in the Fit Out Construction Department provides essential administrative and coordination support to ensure smooth and efficient execution of fit out projects.
Responsibilities
- Provide day to day administrative and coordination support to the Fit Out Construction Manager and project teams.
- Maintain, organize, and update all project documentation (drawings, contracts, permits, reports, correspondence).
- Ensure proper document control, including version tracking, approvals, and timely distribution.
- Monitor project timelines, milestones, and deliverables; flag delays, risks, and pending actions.
- Coordinate meetings, site visits, and progress reviews; prepare agendas and capture clear minutes.
- Follow up with internal and external stakeholders to ensure timely submissions and approvals.
- Act as liaison between operations, procurement, finance, HR, and site teams.
- Support procurement processes (PRs, LPOs, vendor documents, delivery tracking).
- Track materials, equipment, and site logistics to support uninterrupted project execution.
- Assist in reviewing and processing invoices in coordination with finance.
Requirements/Qualifications
- Bachelor's degree in business administration, Construction Management, Engineering, or a related field.
- Minimum (2 5) years of experience.
- Good knowledge of ERP systems concepts with proven practice.
- Good command in spoken and written English.
- Proficiency in Microsoft Excel and Microsoft Office Suite, with the ability to effectively leverage these tools to ensure high quality deliverables.
- Technical background in document control systems and construction project management software (e.g., Procore, Primavera, or ERP systems), coupled with the ability to efficiently apply technical standards within a dynamic work environment.
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