Fiscal Administrator

• Processes and/or approves financial transactions (honorariums, payment requests, reimbursements, p-card purchases, eVA orders, etc.); reviews and approves reconciliations and supporting documentation ensuring accuracy and policy compliance;
• Manages purchasing activities and oversees the processing of invoices, purchase orders, and reimbursements to ensure timely payments;
• Processes travel authorizations, travel arrangements, and travel reimbursements in accordance with university policies;
• Coordinates and processes hotel contracts, event registrations, and related travel or event expenses;
• Processes catering and food and beverage requests in compliance with institutional guidelines;
• Oversees billing, invoicing, and revenue tracking for contract courses, workshops, and events; and
• Assists with establishing and maintaining consistent procedures, internal controls, and best practices for fiscal operations.

• Assists in the development, monitoring, and management of departmental and program budgets;
• Prepares and reviews financial analyses and summaries, ensuring accuracy and clarity;
• Tracks, analyzes, and forecasts revenues and expenses to support informed financial decision-making;
• Supports short- and long-term financial planning efforts for programs, courses, workshops, and events; and
• Provides guidance to stakeholders on allowable expenditures and financial projections.

• Ensures fiscal activities comply with university, state, college, and departmental policies and procedures;
• Serves as a key fiscal resource for faculty, staff, and administrators. Provides day-to-day troubleshooting and assistance related to fiscal transactions, systems, and processes;
• Assists with the processing of complex transactions and contracts;
• Oversees the submission of HR requests through the intranet;
• Collaborates with central university offices and internal partners to resolve complex fiscal issues; and
• Supports audits, reviews, and other compliance-related requests by providing documentation and explanations as needed.

• Manages space allocation and coordination of facilities requests, phone services, etc.; and
• Manages the department inventory process in collaboration with the CEHD Technology Support team to ensure all equipment and assets are tagged and included in the college inventory.

• Participates in special projects, cross-functional initiatives, and other activities that support the academic program and college operations, including responding to emerging needs or contributing to strategic efforts.

• Bachelor’s degree in finance, accounting, business administration, or related field and relevant professional experience (typically three or more years), or an equivalent combination of education and experience;
• Demonstrated experience in fiscal, accounting, or financial administration, including oversight of complex transactions;
• Experience supporting budget development, financial planning, and reporting processes;
• Experience or demonstrated ability to provide functional oversight;
• Experience interpreting and applying policies and procedures in a higher education or public-sector environment;
• Strong analytical skills with experience in budgeting, tracking, and forecasting revenue and expenses;
• Excellent organizational, communication, and problem-solving skills;
• Knowledge of generally accepted accounting principles, financial management, internal controls, fiscal policies, and compliance requirements;
• Knowledge of federal, state, and university regulations, policies, procedures, and contract terms and conditions;
• Understanding of budget development, financial planning, financial reporting, and academic operations;
• Strong organizational, analytical, problem-solving, and time management skills;
• Effective verbal and written communication skills;
• Strong interpersonal, diplomacy, customer service, and teamwork skills;
• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and internet research tools;
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure;
• Ability to research, analyze, interpret, and apply fiscal, regulatory, and compliance requirements;
• Ability to build and maintain effective working relationships with faculty, staff, and stakeholders at all levels;
• Ability to quickly learn and adapt to new electronic systems and technologies; and
• Strong attention to detail, professionalism, accountability, and commitment to timely, accurate results.

• Experience with enterprise financial, budgeting, and reporting systems;
• Experience managing a diverse portfolio of funds;
• Experience using data for decision-making;
• Experience in a higher education or public-sector setting;
• Knowledge of Commonwealth of Virginia regulations and George Mason University policies and procedures related to financial management, reporting, compliance, fiscal services, purchasing, travel, human resources, and payroll;
• Knowledge of financial reporting, compliance, and administrative business processes;
• Process improvement mindset and commitment to achieving high-quality outcomes;
• Proficiency with George Mason University systems, including Patriot Web, Banner, Workflow, MicroStrategy, and related applications;
• Demonstrated teamwork and initiative;
• Ability to work independently and collaboratively in team-based environments;
• Ability to contribute to long-term planning, strategic initiatives, and program improvement efforts;
• Ability to use data and analytics to support decision-making;
• Ability to adapt to evolving responsibilities and changing priorities; and
• Ability to work effectively across multiple functional areas.

Instructions to Applicants:

For full consideration, applicants must apply for the Fiscal Administrator at https://jobs.gmu.edu/.

Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

For Full Consideration, Apply by: September 7, 2026