Financial Shared Services Representative

Processes accounts payable payments in accordance to established processes

Communicates with concerned parties such as business, sourcing, and suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required

Liaises with business unit leaders to obtain approval for invoices and payments

Handles scanned documentations and captures missing invoice data

Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements. Cancel and reject invoices to the supplier for invoices that do not meet requirements.

Ensures appropriate accounting codes to the documents according to business unit and expense/cost element type

Ensures correct mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy. Identifies errors and liaises with appropriate concerned parties for resolution. Escalates where required

Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with concerned parties and management for resolution

Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions

Enters accounts payable transactions into accounting systems

Processes payments on a timely basis and in accordance to policy, process, and work instructions.

Ensures proper payment authorization

Safeguard payment documents