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Finance Assistant

Dalhousie University
Halifax, CAN
Part Time, Contract, Temporary
Senior · 5+ years experience
Hybrid
CAD 27.6-34.94 hourly / hour
Discovered 1 weeks ago
Dalbuy
Free

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Dalbuy
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Key Responsibilities

  • Administer and manage the department’s Dalbuy procurement system, ensuring accurate purchasing, approvals, and compliance with university policies.
  • Reconcile monthly financial statements, resolve discrepancies, and prepare journal entries, transfers, deposits, and financial reports.
  • Invoice internal and external users for departmental services and supplies, track payments, and collect outstanding receivables.
  • Provide expenditure and forecasting data for budget preparation and assist researchers with managing their financial accounts.
  • Track usage of departmental services and supplies, process monthly charge uploads, and prepare cost recovery journal entries.
  • Administer key and building access systems, maintain access records, and assist with building maintenance and equipment disposal activities.

Required Qualifications

  • Business/Office Administration program with approximately five years’ related experience (or equivalent combination of training and experience).
  • Strong knowledge of financial processes, including account reconciliation, journal entries, accounts payable, accounts receivable, invoicing, and financial reporting.
  • Advanced proficiency in spreadsheets and financial record management, with the ability to track revenues, expenditures, budgets, and cost recoveries accurately.
  • Excellent organizational and analytical skills, with the ability to identify and resolve financial discrepancies and maintain accurate records.
  • Strong communication and customer service skills, with the ability to work effectively with researchers, faculty, staff, external users, and Financial Services
  • Ability to manage multiple administrative responsibilities, including security access administration, key control, facilities support, and confidential departmental information.

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