indeed
Finance and Sales Assistant
Vivo Middle East
Dubai, UAE
Full Time
Entry
Onsite
1 months ago
OracleMicrosoft ExcelDocument ManagementSales Order ProcessingInternational Trade DocumentationLogistics Tracking
Free
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OracleMicrosoft ExcelDocument Management
About the Role
Vivo Middle East is seeking a Finance and Sales Assistant to provide financial administrative support and assist with international trade order tracking. The role requires 1-3 years of experience in financial administration, sales assistance, or logistics, proficiency in Oracle systems preferred, and fluent English.
Key Skills for This Role
OracleMicrosoft ExcelDocument ManagementSales Order ProcessingInternational Trade DocumentationLogistics Tracking
Responsibilities
- Establish and maintain a meticulous physical and digital filing system for invoices, receipts, and core corporate documents.
- Assist with basic external administrative tasks, such as visiting local banks or government departments to submit or collect documents.
- Process sales orders and prepare standard international trade shipping documents, including Commercial Invoices, Packing Lists, and related certifications.
- Track and monitor the logistics, customs clearance, and document flow of goods shipped from Dubai to destination markets.
- Conduct monthly inventory and data reconciliation, accurately recording procurement intake, warehouse inflows/outflows, and shipping details.
- Maintain occasional, routine professional communication with local clients in Dubai to ensure seamless information alignment.
Requirements
- 1–3 years of experience in financial administration, sales assistance, basic accounting, or logistics tracking/documentation
- Proficiency in Oracle systems is highly preferred
- Proficiency in Microsoft Office (especially Excel for efficient data comparison and monthly reconciliation)
- Fluent spoken and written English
- High integrity, a strong sense of responsibility, and exceptional attention to detail
Full Job Posting
Position Overview
- We are seeking a dependable, detail oriented, and highly organized Finance and Sales Assistant to join our team in Dubai.
- This role focuses on providing daily financial administrative support and assisting with international trade order tracking.
- Because our business model centers on high value, low frequency boutique transactions, this position offers a stable, well paced, and low stress working environment.
Core Responsibilities
- Finance & Administrative Support: Document Management & Archiving: Establish and maintain a meticulous physical and digital filing system. Safeguard all invoices, receipts, and core corporate documents to ensure they are easily retrievable and audit compliant.
- External Liaison: Assist with basic external administrative tasks, such as visiting local banks or government departments to submit or collect documents.
- General Administration: Assist with other ad hoc administrative and logistical duties within the office.
- Sales Support & Supply Chain Tracking: Order & Documentation Management: Process sales orders and prepare standard international trade shipping documents, including Commercial Invoices, Packing Lists, and related standard certifications.
- Shipment Tracking: Track and monitor the logistics, customs clearance, and document flow of goods shipped from Dubai to destination markets.
- Monthly Reconciliation: Conduct monthly inventory and data reconciliation, accurately recording procurement intake, warehouse inflows/outflows, and shipping details.
- Client Maintenance: Maintain occasional, routine professional communication with local clients in Dubai to ensure seamless information alignment.
Job Requirements
- Experience: 1–3 years of experience in financial administration, sales assistance, basic accounting, or logistics tracking/documentation.
- Technical Skills: Proficiency in Oracle systems is highly preferred. Proficiency in Microsoft Office (especially Excel for efficient data comparison and monthly reconciliation).
- Language Skills: Fluent spoken and written English is mandatory to meet the requirements of daily office operations and external compliance liaison.
- Core Competencies: High integrity, a strong sense of responsibility, and exceptional attention to detail (essential for handling high value business transactions).
Benefits & Work Environment
- Visa & Medical Insurance: In accordance with UAE Labor Law, the company will fully cover and provide a UAE employment visa and medical insurance.
- Work Environment: A harmonious office atmosphere with straightforward team relationships and a manageable workload. There are no high pressure sales targets, offering an excellent work life balance.
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