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Finance Administrator
CBRE Global Workplace Solutions (GWS)
Cheshire West And Chester, UAE
Full Time
Entry
Onsite
3 weeks ago
CAFMPurchase OrdersInvoicingSchedulingExcelQHSE
Free
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CAFMPurchase OrdersInvoicing
About the Role
CBRE GWS is hiring a Finance Administrator in Chester to manage QHSE documentation, CAFM system, engineer scheduling, timesheets, and financial processes like purchase orders and invoicing.
Key Skills for This Role
CAFMPurchase OrdersInvoicingSchedulingExcelQHSE
Responsibilities
- Ensure QHSE documentation is maintained using CBRE systems
- Manage CAFM system as key user including PPM records, reactives and reporting
- Schedule engineers across client sites
- Take calls from client and send jobs to engineers
- Collate and process timesheets and expenses weekly
- Attend weekly/monthly Contract Review & finance meetings
- Create monthly customer report with contract manager
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works
- Create/raise Extra Works jobs
- Create accurate Purchase Orders in a timely manner
- Regularly review and process supplier invoices
- Raise sales invoices (complete billing) in line with company deadlines
Requirements
- Proven experience in a similar administrative role
- Experience within the FM industry is advantageous
- Experience with invoices/raising POs
Full Job Posting
The Role
- Ensure QHSE documentation is maintained using CBRE systems
- Manage CAFM system as key user
- Schedule engineers across client sites
- Take calls from client and send jobs to engineers
- Collate and process timesheets and expenses weekly
- Attend weekly/monthly Contract Review & finance meetings
- Create monthly customer report with contract manager
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works
- Create/raise Extra Works jobs
- Create accurate Purchase Orders
- Regularly review and process supplier invoices
- Raise sales invoices
Qualifications & Experience
- Proven experience in a similar administrative role
- Experience within the FM industry is advantageous
- Experience with invoices/raising POs
Details
- Monday Friday
- 8am 5pm
- Site based
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