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File Clerk (Remote)
Staffline Service
Abu Dhabi, UAE
Full-time
Entry
Onsite
Discovered 1 weeks ago
records managementdocument controlfile indexing and metadatadocument quality controlrecords governance and retentionconfidential information handling
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records managementdocument controlfile indexing and metadata
Role Overview
Maintain accurate, organized, searchable, and compliant digital and scanned records.
Support multiple teams in a high-volume environment where accuracy, confidentiality, and processing speed are important.
Key Skills for This Role
records managementdocument controlfile indexing and metadatadocument quality controlrecords governance and retentionconfidential information handling
Full Job Posting
Role overview
Maintain accurate, organized, searchable, and compliant digital and scanned records.
Support multiple teams in a high-volume environment where accuracy, confidentiality, and processing speed are important.
Intake and indexing
- Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders.
- Confirm document type, required fields, signatures, and attachments.
- Index records using client or project ID, date, document category, version, and region metadata.
Document organization
- Apply standardized naming conventions and folder structures.
- Convert files when needed, including PDF merging or splitting, image-to-PDF conversion, compression, and version labeling.
- Maintain final, draft, and archived libraries with retention tags.
Quality control
- Check for duplicates, misfiles, missing pages, and unreadable scans.
- Flag exceptions and route them to the correct owner with clear notes.
- Maintain error logs and contribute to improvements that reduce rework.
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