Facilities Office Manager

Experience working with federal agencies, EPA and USACE, strongly preferred.

Exercise strict discretion and maintain the highest level of integrity when handling confidential information.

Maintain of company policies and procedures

Serve as departmental point of contact for all internal and external communication, correspondence.

Serve as a liaison between the Director of Facilities and internal/external stakeholders.

Provide effective communication between the Facilities team and other departments.

Assists Facilities Director and Facilities Manager in assigning work orders to all shifts.

Assist Environmental Services Manager with daily operations.

Create and set shift schedules for both teams, EVS and Engineering.

Identify and resolve challenges in a timely manner; identify creative and supportive solutions and use feedback to modify practices.

Office & Financial Management:

Organize and maintain filing systems, both electronic and physical.

Ensure the office environment is clean, organized, and conducive to productivity.

Demonstrate proficiency in contract management, internal procurement processes, payroll.

Monitor and reconcile department expenditures.

Must be fluent in GL Coding.

Maintain vendor checkbook.

Assist with budget preparation and expense tracking.

Process invoices, purchase orders, and manage department’s expense reports.

Informed on Lummi Nation Tribal Employment Rights Ordinance (TERO) and various tribal taxes and exemptions.

Regulatory & Project Management:

Assist in the planning and execution of facilities-related projects.

Track project timelines, milestones, and deliverables.

Coordinate with contractors, vendors, and other stakeholders as needed.

Articulate safety inspection protocol with the ability to effectively communicate changes to department.

Maintain and update facilities management databases and records.

Regularly generate reports and compile data for analysis and decision-making.

Physical/Mental Requirements:

Physical requirements include bending, crawling, stooping, standing, lifting, and walking.

Must be able to load and unload boxes weighing up to 50 pounds.