bayt
Facilities Management Coordinator Lead
tree trunk group
Doha, QAT
Full Time
Lead
Onsite
QAR 1,820 QAR 3,640
1 weeks ago
Facilities ManagementMEP MaintenanceHVAC SystemsPlumbingElectrical SystemsCivil Maintenance
Free
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Facilities ManagementMEP MaintenanceHVAC Systems
About the Role
The Facilities Management Coordinator Lead oversees planning, coordination, and execution of facilities management operations across projects. The role ensures efficient delivery of hard and soft FM services, leads maintenance teams, and maintains client relationships.
Key Skills for This Role
Facilities ManagementMEP MaintenanceHVAC SystemsPlumbingElectrical SystemsCivil Maintenance
Responsibilities
- Coordinate and supervise daily facilities management operations across multiple sites.
- Ensure all preventive and corrective maintenance activities are completed on schedule.
- Monitor performance of subcontractors, suppliers, and service providers.
- Prepare maintenance schedules and annual preventive maintenance plans.
- Serve as primary point of contact for clients regarding facilities management matters.
- Lead and supervise Facilities Coordinators, Supervisors, and maintenance teams.
- Ensure compliance with company HSE policies and Qatar regulations.
- Prepare daily, weekly, and monthly operational reports.
- Coordinate procurement requests and monitor inventory levels.
Requirements
- Experience in facilities management coordination or similar role.
- Knowledge of hard and soft FM services including MEP, HVAC, plumbing, electrical, and civil maintenance.
- Ability to lead and supervise maintenance teams.
- Strong client relationship management skills.
- Familiarity with CMMS and reporting.
Full Job Posting
Role Overview
- The Facilities Management Coordinator Lead is responsible for overseeing the planning, coordination, and execution of facilities management operations across Tree Trunk Group's projects.
- The role ensures that all hard and soft FM services are delivered efficiently, safely, and in compliance with client requirements, company policies, and industry standards.
- The successful candidate will lead the coordination of maintenance teams, subcontractors, suppliers, and client communications while ensuring high quality service delivery, operational efficiency, and customer satisfaction.
Key Responsibilities
- Coordinate and supervise daily facilities management operations across multiple sites.
- Ensure all preventive and corrective maintenance activities are completed on schedule.
- Monitor the performance of subcontractors, suppliers, and service providers.
- Coordinate hard and soft FM services, including MEP Maintenance, HVAC Systems, Plumbing, Electrical Systems, Civil Maintenance.
- Prepare maintenance schedules and annual preventive maintenance plans.
- Coordinate manpower allocation according to project requirements.
- Ensure timely attendance to emergency maintenance requests.
- Plan resources to achieve operational efficiency.
- Serve as the primary point of contact for clients regarding facilities management matters.
- Conduct regular meetings with clients to review operational performance.
- Ensure all client requests are addressed within agreed service levels.
- Build and maintain strong professional relationships with clients.
Team Leadership
- Lead and supervise Facilities Coordinators, Supervisors, and maintenance teams.
- Assign daily work schedules and monitor team productivity.
- Conduct toolbox talks and operational meetings.
- Provide coaching, training, and performance guidance to team members.
Health, Safety & Compliance
- Ensure compliance with company HSE policies and Qatar regulations.
- Promote safe working practices across all facilities operations.
- Participate in risk assessments and safety inspections.
- Ensure proper documentation of incidents and corrective actions.
Documentation & Reporting
- Prepare daily, weekly, and monthly operational reports.
- Maintain maintenance records and asset documentation.
- Monitor work orders through the Computerized Maintenance Management System (CMMS).
- Prepare KPI reports and client presentations.
Procurement & Inventory
- Coordinate procurement requests for materials.
- Monitor inventory levels and ensure the availability of materials.
- Coordinate with the procurement department to ensure timely delivery.
Multi Technician Support & Team Assistance
- Perform multi skilled maintenance tasks, including basic electrical, plumbing, HVAC, civil, and carpentry works, as required.
- Assist technicians in diagnosing and resolving maintenance issues efficiently.
- Support team members during preventive and corrective maintenance activities.
- Coordinate with supervisors to ensure maintenance work is completed within the required timeframes.
- Provide technical guidance and on site assistance to junior technicians and newly assigned staff.
- Promote teamwork by assisting colleagues in completing daily work orders and emergency maintenance tasks.
- Ensure all maintenance activities are carried out in accordance with company procedures, safety regulations, and quality standards.
- Maintain tools, equipment, and work areas in a clean, safe, and organized condition.
- Report maintenance issues, material requirements, and completed work to the Facilities Management Coordinator Lead.
- Respond promptly to emergency maintenance requests and support other departments whenever operational needs require.
- Foster a collaborative work environment by sharing technical knowledge and supporting continuous improvement initiatives.
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