Facilities & Logistics Executive
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Key skills for this role
About the Role
Spot Your Leaders & Consulting seeks a Facilities & Logistics SPOC to ensure smooth workplace operations in Dubai. The role involves facilities management, logistics support, vendor coordination, and office administration.
Key Skills for This Role
Responsibilities
- Assist in the hotel bookings of visiting consultants
- Ensure cleanliness, hygiene, and timely resolution of facility issues
- Liaise with vendors for preventive and corrective maintenance
- Oversee office logistics including courier handling, visitor management, seating allocation, and movement planning
- Maintain inventory for office supplies, stationery, and consumables
- Support onboarding with facility walkthroughs and workplace readiness
- Assist in Visa documentations
- Manage vendor relationships, monitor SLAs, and ensure service quality
- Support PR/PO processes and track delivery of materials/services
- Ensure compliance with workplace safety norms and building guidelines
- Coordinate safety inspections, and maintain documentation
- Provide logistical support for leadership visits, team events, and office programs
Requirements
- Bachelor’s degree in Administration, Operations, or related field
- 1 year of experience in facilities, logistics, or workplace operations preferred / Freshers are also welcome to apply
- Strong coordination and stakeholder management skills
- Excellent communication and service orientation
- Ability to multitask and manage operations in a fast paced environment
- Vendor negotiation and basic procurement knowledge
- Proficiency in MS Excel, Teams, and workplace management tools
Full Job Posting
Role Purpose
- The Facilities & Logistics SPOC ensures smooth functioning of workplace operations by serving as the central point of contact for all facility and logistics related requests.
- The role supports employees, manages vendors, oversees facilities, and ensures a safe, efficient, and well maintained work environment.
Key Responsibilities
- Assist in the hotel bookings of visiting consultants.
- Ensure cleanliness, hygiene, and timely resolution of facility issues.
- Liaise with vendors for preventive and corrective maintenance.
- Oversee office logistics including courier handling, visitor management, seating allocation, and movement planning.
- Maintain inventory for office supplies, stationery, and consumables.
- Support onboarding with facility walkthroughs and workplace readiness.
- Assist in Visa documentations.
- Manage vendor relationships, monitor SLAs, and ensure service quality.
- Support PR/PO processes and track delivery of materials/services.
- Ensure compliance with workplace safety norms and building guidelines.
- Coordinate safety inspections, and maintain documentation.
- Provide logistical support for leadership visits, team events, and office programs.
Skills & Competencies
- Strong coordination and stakeholder management skills.
- Excellent communication and service orientation.
- Ability to multitask and manage operations in a fast paced environment.
- Vendor negotiation and basic procurement knowledge.
- Proficiency in MS Excel, Teams, and workplace management tools.
Qualifications
- Bachelor’s degree in Administration, Operations, or related field.
- 1 years of experience in facilities, logistics, or workplace operations preferred / Freshers are also welcome to apply.
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