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Facilities Coordinator
Jones Lang LaSalle IP, Inc
Doha, QAT
Full Time
Mid
Onsite
1 weeks ago
Facilities ManagementVendor ManagementMicrosoft OutlookMicrosoft ExcelMicrosoft WordCommunication Skills
Free
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Facilities ManagementVendor ManagementMicrosoft Outlook
About the Role
JLL is seeking a Facilities Coordinator to assist in ensuring smooth FM services for a building in Doha. Responsibilities include assessing maintenance issues, managing internal moves, monitoring stock, supporting events, and managing fire wardens.
Key Skills for This Role
Facilities ManagementVendor ManagementMicrosoft OutlookMicrosoft ExcelMicrosoft WordCommunication Skills
Responsibilities
- Assess building maintenance issues by conducting weekly walks of the building and recording findings
- Work with Facilities Manager and Moves and Changes team to address internal space requirements and organize team moves
- Monitor stock levels of stationary and consumables and place orders with suppliers
- Manage internal moves within the building with the Facilities Manager
- Maintain floor plans with Facilities Manager and Moves and Changes team
- Assist in setting up in house and external events as required
- Report defective H&S equipment and arrange repairs
- Support Assistant Facilities Manager with vendor management and Soft Service Support
- Manage fire wardens and first aiders, schedule training and refresher training
- Upkeep and review of Manuals, Handbooks, Guidance notes
- Cover Receptionist Role & Responsibilities when required
- Manage day to day mail room operation, deliveries, enquiries
Requirements
- Previous experience of working within a high profile corporate environment
- Previous reception or hospitality experience would be beneficial
- Knowledge of Facilities Management processes preferable
- IT Skills: Outlook, Excel, Word
- Professional, friendly and welcoming attitude
- Good attention to detail
- Ability to show initiative
- Excellent communication skills
- Organizational skills and the ability to prioritize a busy workload
- Customer service background essential
Full Job Posting
Role Purpose
- Reporting daily to the Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.
What this job involves
- Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
- Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
- Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
- Managing internal moves within the building with the Facilities Manager.
- Working with Facilities Manager and Moves and Changes team to maintain floor plans.
- Assisting in setting up in house and external events as and when required.
- Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
- Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.
- Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
- Upkeep and review of Manuals, Handbooks, Guidance notes etc.
- Cover Receptionist Role & Responsibilities when required.
- Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required.
Sounds like you? To apply you need to be / have:
- Previous experience of working within a high profile corporate environment.
- Previous reception or hospitality experience would be beneficial.
- Pro active and hands on – happy to support other Team members.
- Knowledge of Facilities Management processes preferable.
- IT Skills, Outlook, Excel, Word.
- Professional, friendly and welcoming attitude.
- Good attention to detail.
- Ability to show initiative.
- Excellent communication skills.
- Organizational skills and the ability to prioritize a busy workload.
- Customer service background essential.
What you can expect from us
- You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe.
- Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
- Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.
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