Facilities Coordinator

Responsibilities include

• Kitchens: keep areas clean, organized and stocked at all times; load/unload dishwashers throughout day as necessary
• Keep copy stations operational, stocked and free from clutter at all times.
• Process all incoming and outgoing mail, packages and deliveries.
• Responsible for creating, tracking and resolving work tickets (internal and with building management).
• Maintain up to date and accurate floor plans
• Parking administration (assigning parking space and access cards)
• Inventory tracking and ordering basic office supplies, copier paper, and toner.
• Order various sundries (first aide cabinet, snacks, etc.)
• Ensure conference rooms are clean, tidy and stocked when not in use.
• Assign building access cards
• Maintain vendor relationships and contact when services are needed (plant service, document storage and destruction, TV/Cable/Satellite service, First Aid).
• Work with building management and engineers on maintenance, repairs and service requests
• Assist with installation of pictures and whiteboards.
• Provide backup coverage for reception when needed.
• Assist with office moves and restacks; moving equipment and furniture to various areas.
• Assist a variety of duties and tasks as directed
• Must have excellent interpersonal and communication skills and be sensitive, adaptable, professional, and articulate when dealing with others.
• Must be driven to provide highest level of customer service with “can-do, no job too big/small/unimportant” attitude.
• Knowledge of office services (reception, mail/distribution, supplies, copy rooms, conference rooms) and facilities services (safety HVAC, plumbing, electrical).
• Exercise judgment and discretion with regards to sensitive and confidential matters.
• Must be available for overtime and weekends for special projects and office moves/restacks.
• Professional behavior and appearance at all times.