Facilities Assistant Project Manager

Description & Requirements

• Track meeting outcomes, schedules, task lists, and coordinate logistics and documentation to support Development Project Managers, and internal project teams
• Maintain accurate, version-controlled project documentation; draft updates, reports, and organize folders across entitlements, design, construction, and closeout
• Gather and manage utility data, environmental reports, site surveys, and consultant inputs; coordinate early layouts and assist with design reviews and code checks
• Research zoning, CEQA, and permitting needs; support documentation preparation, track submittals, and maintain records for agency coordination
• Log and track budgets, invoices, and purchase orders; assist with reconciliation and identify risks or cost-saving opportunities
• Attend site visits and meetings, document construction progress, track milestones and submittals, and support punch list and turnover documentation
• Assist with RFPs, proposal reviews, vendor onboarding, contract compliance, and tracking deliverables and timelines for consultants
• Full-time, Exempt
• Travel time: 10-20% of the work time will be spent in the field; will require occasional overnight travel (includes out-of-state)
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance
• Bachelor’s Degree in Construction Management, Business Administration, Real Estate or related field; required
• 5-7 years' experience in project coordination, real estate, construction, or facilities development; required
• PMP or other Project Management Certification; strongly preferred
• Intermediate to advanced proficiency across multiple software platforms to include: MS Office Suite, Procore or similar construction management platform, Docusign, and project management tools (i.e. Asana)
• Effective verbal and written communication across project teams, contractors, and internal stakeholders
• Strong knowledge in project documentation, early design coordination, and permitting basics
• Experience in commercial use of entitlements; preparing and processing of entitlement applications