Facilities Administrator

Maintain facility records and documentation, including equipment manuals, warranties, building drawings, and inspection reports, ensuring files are current.

Administer the facility work order system: log, prioritize, assign, and track service requests through completion.

Coordinate vendor contracts, service agreements, purchase orders, and invoice processing for facility-related services.

Schedule preventive maintenance, inspections, and vendor site visits, and maintain the facility maintenance calendar.

Track facility expenditures against budget, obtain vendor quotes, and assist with annual facility budget planning.

Maintain safety and compliance records (fire/life safety inspections) and support space planning, office moves, and furniture coordination.

Managed end-to-end receiving, inspection, tagging, storage, and tracking of incoming equipment and materials using Costpoint and eQuip, ensuring accurate inventory and property records.

Coordinated domestic commercial and military shipments by packaging materials to regulatory standards, selecting cost-effective carriers, and preparing required shipping documentation, including DD Form 1149.

Maintained accountability for U.S. Government property in compliance with FAR Part 45, Clause 52.245-1, tracking property movements and supporting multi-agency government property audits.

Conducted annual physical inventories, reconciled discrepancies, processed returns and carrier claims, and maintained organized warehouse operations to ensure inventory accuracy and operational readiness.

Collaborated with contracts, finance, customers, and internal teams to resolve logistics issues, support equipment receipt and distribution, and provide logistics and property management assistance.

A minimum of 3+ years’ experience working with building operations, including a basic understanding of HVAC, electrical, plumbing, etc.

Knowledge of OSHA standards and local codes.

Valid driver’s license.

Ability to frequently walk up and down stairs for inspections.

Ability to detect emergency alarms auditory and/or visual.

Ability to access hard-to-reach areas, including getting on hands and knees as needed for equipment inspections.

Ability to safely climb ladders.

Ability to lift up to 50 lbs.

Ability to bend, squat, reach, and kneel on a daily basis.

Ability to obtain and maintain TS/SCI security clearance

US CITIZENSHIP REQUIRED

This position is located at our Chantilly, VA office.

*The likely salary range for this position is $40 - $50 per hour. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.