External Affairs Lead

• Serve as the operational lead for confirmed community engagements across all formats: vibecoding workshops, student voice forums, and family and parent engagement events
• Manage event timelines, partner logistics, facilitator prep materials, and internal stakeholder communication for each engagement
• Coordinate with the programs team to surface student participants, Trailblazer Fellows, and district relationships that feed into events; support the handoff process when engagements originate inside active programmatic partnerships
• Ensure every event has a documentation plan — coordinating with comms on content capture and transferring quotes, photos, and participant reflections after each event
• Track the full engagement calendar, surfacing conflicts, gaps, and opportunities

• Coordinate aiEDU's participation in policy briefings and advocacy convenings — scheduling, preparing talking points and leave-behind materials, and tracking follow-through
• Manage communications and project timelines for research partnerships with external institutions
• Support aiEDU's presence on external advisory committees and field-level working groups: scheduling, prep, notes, and follow-through on commitments
• Track relevant committees, coalitions, and thought partner bodies where aiEDU should have a seat and flag opportunities to the external affairs lead

Systems and Infrastructure

• Build and maintain the operational systems that make ecosystem engagement repeatable: facilitation guides, partner intake processes, engagement calendars, and post-event documentation workflows
• Document lessons learned after each engagement and feed them back into format and process improvement
• Maintain a facilitation toolkit for each engagement format so any trained facilitator can deploy without building from scratch

🚀 About You

Before reading, please remember that there is no such thing as a "perfect" candidate.

If you are on the fence about applying because you are unsure whether you are qualified, we would strongly encourage you to apply.

You might be a great match for this role if you have:

• 3+ years of experience in partnerships, external affairs, program coordination, or a related field, ideally in education, nonprofit, or policy work
• Experience planning and staffing in-person events: logistics, facilitator prep, and follow-through after the event ends
• Strong writing skills for partner-facing communications, meeting materials, and talking points
• A builder's instinct: you'd rather set up a system that works the tenth time than solve the same problem from scratch each time
• Comfort working independently in a remote role, plus the flexibility to travel up to 40%
• Interest in or familiarity with education policy, AI literacy, or the K-12 landscape (not required, but a plus)

The AI Education Project is an equal opportunity employer. We believe that building and empowering a diverse team is a strategic imperative in our work, and all qualified applicants will receive consideration without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of employment, including hiring, promotion, compensation, eligibility for benefits and termination. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.