Experienced Office Administrator

Nottingham | Full-time or part-time | On-site | £28,000–£30,000 FTE plus bonus and benefits

Promethean Particles is looking for an experienced Office Administrator to keep our Nottingham office and essential administrative processes organised, accurate and running smoothly.

The position can be full-time or part-time - for example, approximately five hours a day, five days a week. In either case, the role will be based on-site in Nottingham.

This is a hands-on role for someone who already knows how to operate effectively in a professional office environment. You will be equally comfortable producing Board minutes and professional documents, organising company records, ordering lunch for a meeting or dealing with something practical that needs attention around the office.

You won’t need to know our business from day one, but you should already have the practical skills and judgement to take ownership of the role without needing to be taught the fundamentals of office administration.

Preparing, formatting, proofreading and managing professional documents.

Taking accurate minutes at Board and leadership meetings and tracking agreed actions.

Organising shared folders, templates, company records and other business information.

Using Word, Excel and Outlook for everyday administration and document management.

Providing administrative support to the CEO and wider leadership team.

Coordinating meetings, diaries, travel, visitors and company events.

Arranging refreshments, lunches and practical requirements for meetings and visitors.

Managing incoming calls, post, deliveries and office supplies.

Liaising with suppliers and facilities providers.

Helping to keep the office and reception presentable, including dealing personally with small tasks when needed.