Expansion Event Coordinator
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Key skills for this role
About the Role
Coordinate international events, manage logistics and budgets, and ensure effective communication in English and Spanish for global corporate events.
Key Skills for This Role
Responsibilities
- Lead coordination of international events from concept to post event reporting
- Act as primary liaison between global venues, vendors, and internal stakeholders
- Manage complex calendars, scheduling, travel logistics, and budget coordination
- Support budget reconciliation, expense tracking, and performance reporting
- Manage internal and external communications ensuring consistent brand voice in English and Spanish
Requirements
- Bachelor's Degree in Event Management or Hospitality & Tourism Management
- 5+ years of proven success in global corporate events or professional event industry
- Native or full professional proficiency in English and Spanish
- Advanced proficiency in Google Suite and Microsoft Office
- Solid grasp of budgeting, invoicing, and expense management
- Willingness and availability to travel
Full Job Posting
About the job
- We are looking for a highly organized and culturally agile Expansion Events Coordinator to drive the physical presence of our Expansion Team.
- You will be the operational backbone for our international growth, serving as a critical partner to our Expansion Managers in each country.
- You will play a pivotal role in the end to end execution of a diverse event portfolio, ranging from conferences, workshops, summits and brand sponsorships to large scale international conferences.
Responsibilities
- End to End Execution: Lead the coordination of international events from initial concept and booth design through to on site execution and post event reporting.
- Stakeholder Management: Act as the primary liaison between global venues, vendors, and internal stakeholders to ensure seamless service delivery.
- Logistics & Operations: Master the 'fine print' by managing complex calendars, scheduling cross functional meetings, overseeing intricate travel, event logistics, Finance & Budget coordination.
- Financial Oversight: Support the Expansion Team with budget reconciliation, expense tracking, and detailed performance reporting.
- Internal Logistics: Manage calendars, schedule meetings, and coordinate travel logistics.
- Global Communication: Manage both internal and external communications, ensuring the brand voice is consistent across English and Spanish speaking markets.
Job requirements
- Bachelor's Degree in Event Management or Bachelor's Degree in Hospitality & Tourism Management
- A willingness and availability to travel when required.
- Experience: 5+ years of proven success in global corporate events or the professional event industry.
- Linguistic Versatility: Native or full professional proficiency in English and Spanish is required. (Bonus points if you speak Italian).
- Tech Savviness: Advanced proficiency in Google Suite and Microsoft Office, with the ability to quickly adopt new project management tools.
- A solid grasp of budgeting, invoicing, and expense management.
- Adaptability: A 'no task too big or small' mindset, comfortable moving from high level sponsorship strategy to the ground level execution.
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