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Exhibitor Manager
expomobilia GmbH
Doha, QAT
Temporary
Mid
3 weeks ago
AutoCADProject ManagementBudget ManagementStakeholder ManagementMicrosoft OfficeEvent Production
Free
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About the Role
Expomobilia seeks an Exhibitor Manager to serve as the primary liaison for exhibitors at global fairs. The role involves pre-event planning, on-site implementation, and post-event wrap-up, requiring AutoCAD experience and strong project management skills.
Key Skills for This Role
AutoCADProject ManagementBudget ManagementStakeholder ManagementMicrosoft OfficeEvent Production
Responsibilities
- Act as main point of contact for exhibitors and their Exhibitor Project Managers, managing inquiries and translating requirements into actionable solutions.
- Oversee full project lifecycle from initial booth briefings to final approvals.
- Prepare and maintain comprehensive technical drawings and floorplans using AutoCAD.
- Generate detailed quotes and budgets, ensure timely approval processes.
- Supervise on site installation and construction, coordinating with suppliers and internal teams.
- Monitor timelines, budgets, and quality standards during on site implementation.
- Oversee dismantling process and lead final reconciliations, cost validation, and invoicing.
- Maintain strong alignment with Project Lead, production, logistics, and account teams.
Requirements
- Degree or professional qualification in Architecture, Construction, Event Management, Business Administration, Project Management, or related field
- Minimum 3 years of experience in exhibition management, event production, architecture, construction, project management, or similar environment
- Proficiency in AutoCAD for technical drawing preparation and space planning
- Strong command of Microsoft Office applications
- Willingness to travel internationally up to six weeks per year
Full Job Posting
Role Overview
- As Exhibitor Manager, you are the primary liaison for exhibitors at our global fairs, working in close collaboration with their Exhibitor Project Managers (EPM).
- You will guide exhibitors/EPMs from concept through completion ensuring technical needs, design elements, and logistical requirements are translated into well executed, high quality solutions.
- Your role spans project planning and quotations, execution on site, and post show reconciliation, delivering a seamless, premium experience at every stage.
Key Responsibilities
- Act as the main point of contact for exhibitors and their EPMs, managing inquiries and translating creative and technical requirements into actionable solutions.
- Oversee the full project lifecycle—from initial booth briefings to final approvals.
- AutoCAD Experience Required for preparing and maintaining comprehensive technical drawings and floorplans, incorporating all exhibitor specifications.
- Generate detailed quotes and budgets, ensure timely approval processes, and secure confirmations to proceed.
- Advise galleries on suitable solutions for lighting, flooring, wall finishes, and custom elements, balancing aesthetics, feasibility, and cost effectiveness.
- Supervise on site installation and construction, coordinating closely with suppliers and internal teams.
- Monitor timelines, budgets, and quality standards to ensure deliverables meet or exceed gallery expectations.
- Troubleshoot issues proactively and maintain consistent communication with exhibitors during build up and handover.
- Oversee the dismantling process, ensuring efficient and organized breakdown of gallery stands.
- Lead final reconciliations, including the review of delivered services, cost validation, and invoicing.
- Maintain strong alignment with Project Lead, production, logistics, and account teams to ensure cohesive execution.
- Serve as a central communication hub between galleries, internal stakeholders, and external partners throughout all project phases.
Your Profile
- Degree or professional qualification in Architecture, Construction, Event Management, Business Administration, Project Management, or a related field.
- Minimum 3 years of experience in exhibition management, event production, architecture, construction, project management, or a similar environment.
- Proven ability to manage multiple projects simultaneously in a fast paced, client focused setting.
- Strong stakeholder management and negotiation skills, with experience coordinating suppliers, contractors, and external partners.
- Excellent organizational skills with the ability to manage budgets, timelines, and project deliverables effectively.
- Proficiency in AutoCAD for technical drawing preparation and space planning; experience with Revit, SketchUp, or similar design software is an advantage.
- Strong command of Microsoft Office applications, particularly Excel, Outlook, Teams, and PowerPoint, and confidence working with digital project management and collaboration tools.
- Familiarity with ERP systems and project management platforms is beneficial.
- Solid understanding of exhibition construction, temporary structures, and technical event production processes.
- Excellent communication and presentation skills, with the ability to build strong relationships across diverse stakeholder groups.
- Exceptional interpersonal skills, demonstrating a collaborative, service oriented, and solution driven mindset.
- Open minded, adaptable, and proactive, with strong problem solving abilities and attention to detail.
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