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Executive Secretary to the Managing Director

NABEEL PERFUMES

Sharjah, UAE

Full-time

Onsite

AED 5,000/month

Discovered 4 days ago

Executive secretarial supportAppointment and meeting planningTravel and hotel arrangementsBusiness correspondence managementPersonal document monitoringVisa documentation

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Key skills for this role

Executive secretarial supportAppointment and meeting planningTravel and hotel arrangements

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Standards and Availability

Maintain office and personal etiquette standards of the highest kind.
Provide emergency response support 24 hours a day for the Chairman, Vice Chairman, and family.

Executive and Personal Support

Handle daily requests from the Chairman, Vice Chairman, and their families.
Plan and manage appointments, business meetings, and related schedules.
Monitor personal documents, including passports, IDs, licenses, and insurance, and ensure timely renewal.
Book healthcare appointments, monitor medicines and stock, and coordinate with doctors and pharmacies.
Supervise junior staff at the family's residence.

Suppliers, Properties, and Household Items

Communicate with fragrance suppliers and order samples as instructed by the Chairman.
Monitor international properties, bills, personal statements, payments, and related records.
Maintain personal items such as mobiles, watches, and jewellery and coordinate repairs and transport.
Monitor household items and source suppliers or maintenance teams when needed.

Correspondence and Travel

Prioritize incoming and outgoing business correspondence, including emails, letters, and couriers.
Prepare documentation for outbound worldwide visa applications for company executives and management family members.
Arrange flights and hotel reservations for business travelers and management family members.