naukri
Executive Secretary To Executive Director
Galfar Engineering and Contracting W.L.L
Doha, QAT
Full Time
Senior
1 months ago
Calendar ManagementPresentation PreparationTravel CoordinationConfidentialityBudget ManagementAdministrative Systems
Free
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Calendar ManagementPresentation PreparationTravel Coordination
About the Role
Galfar Engineering seeks an experienced Executive Secretary to support the Managing Director by managing calendars, preparing presentations, coordinating travel, and handling confidential information.
Key Skills for This Role
Calendar ManagementPresentation PreparationTravel CoordinationConfidentialityBudget ManagementAdministrative Systems
Responsibilities
- Manage complex calendars for the Managing Director, prioritizing appointments and ensuring efficient use of time.
- Prepare and organize high level presentations and reports, ensuring accuracy and clarity in communication.
- Act as a liaison between the Managing Director and internal/external stakeholders, fostering strong professional relationships.
- Coordinate travel itineraries, including flights, accommodations, and logistics, to ensure seamless travel experiences.
- Handle confidential information with discretion and professionalism, maintaining the integrity of sensitive data.
- Assist in the preparation and follow up of board meetings, ensuring all materials are distributed and action items tracked.
- Monitor and manage departmental budgets, providing financial reports and insights to support decision making.
- Draft and edit correspondence, memos, and other documents, reflecting the tone and style of the Managing Director.
- Implement and improve administrative systems and processes, enhancing overall office efficiency.
- Conduct research and compile data for strategic planning and decision making, contributing to the company's growth.
Requirements
- 12 25 years of experience in executive secretarial or administrative support
- Ability to manage complex calendars and prioritize appointments
- Strong organizational and communication skills
- Proficiency in preparing high level presentations and reports
- Experience handling confidential information with discretion
Full Job Posting
Key Responsibilities
- Manage complex calendars for the Managing Director, prioritizing appointments and ensuring efficient use of time.
- Prepare and organize high level presentations and reports, ensuring accuracy and clarity in communication.
- Act as a liaison between the Managing Director and internal/external stakeholders, fostering strong professional relationships.
- Coordinate travel itineraries, including flights, accommodations, and logistics, to ensure seamless travel experiences.
- Handle confidential information with discretion and professionalism, maintaining the integrity of sensitive data.
- Assist in the preparation and follow up of board meetings, ensuring all materials are distributed and action items tracked.
- Monitor and manage departmental budgets, providing financial reports and insights to support decision making.
- Draft and edit correspondence, memos, and other documents, reflecting the tone and style of the Managing Director.
- Implement and improve administrative systems and processes, enhancing overall office efficiency.
- Conduct research and compile data for strategic planning and decision making, contributing to the company's growth.
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