Executive Secretary
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Key skills for this role
About the Role
Provide administrative support, manage schedules, coordinate events, and ensure child protection while demonstrating excellent communication and organizational skills.
Key Skills for This Role
Full Job Posting
Position Duties And strong>
- Demonstrate commitment to the safety and security of children and young people ( child protection ).
- Provide administrative support to the Assistant Principals for the Elementary and Middle Schools, including stakeholder (staff, students, parents, volunteers) communication, documenting meeting minutes and contributing to the master schedule.
- Produce a weekly summary report of students attendance and discipline analysis.
- Generate students' access sheets.
- Manage the appointment calendars and schedules of the ASD Elementary / Middle School Assistant Principals.
- Create and maintain the event calendar for students, staff, and the ISG District Office.
- Create and maintain elementary / middle school student and staff IDs and staff photos.
- Coordinate events at ASD Elementary and Middle school, including overseeing event action plans, facility bookings, liaising, and coordinating with all relevant stakeholders (e.g. Principal-Parent Info Night, Parent-Teacher Social, Parent-Teacher Conferences, Graduation, and all other teacher-sponsored events).
- Coordinate substitute teacher coverage:
- Coordinate coverage daily for planned and unplanned staff absences.
- Collect and distribute lesson plans to planned cover teachers / substitute teachers.
- Record and communicate absences to school leadership and Human Resources.
- Coordinate parent volunteers:
- Collect required documentation.
- Orient to school.
- Perform other duties as assigned by the Principal and the Assistant Principals.
- NOTE: /strong> Substitute teacher coverage coordination includes communication outside of regular school hours (em>e.g. /em>some early morning and/or evening attention)./strong>
Knowledge And strong>
- Excellent working knowledge of Google Workspace (e.g. Gmail, Calendar, Drive, Docs, Sheets, Slides)
- A working knowledge of ISG policies, practices, and procedures.
Skills And strong>
- High degree of collaboration and customer service. /li>
- Responsiveness to informational needs and urgent requests of stakeholders.
- Excellent command of English, both written and oral.
- Outstanding verbal and written communication skills.
- Highly developed organizational skills.
- Demonstrate cultural awareness and sensitivity.
- Exercise good judgment.
- Maturity to handle a range of situations.
- Loyalty and a high level of confidentiality.
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