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Executive Secretary
RESTART | ريستارت
Riyadh, KSA
Full Time
Mid
Onsite
2 weeks ago
Microsoft OfficeCalendar ManagementTravel ArrangementsReport PreparationCorrespondenceCommunication
Free
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Microsoft OfficeCalendar ManagementTravel Arrangements
About the Role
RESTART is seeking an Executive Secretary to provide high-level administrative support to executives and senior management in Riyadh. The role requires 3-5 years of experience, preferably in construction or engineering, and strong organizational and communication skills.
Key Skills for This Role
Microsoft OfficeCalendar ManagementTravel ArrangementsReport PreparationCorrespondenceCommunication
Responsibilities
- Provide high level administrative support to executives and senior management
- Manage calendars, meetings, appointments, and travel arrangements
- Prepare, edit, and maintain correspondence, reports, presentations, and meeting minutes
- Coordinate communication between internal departments, clients, consultants, and contractors
- Organize and maintain confidential files, records, and documentation
- Monitor and follow up on action items to ensure timely completion
- Handle incoming calls, emails, and visitors professionally
- Assist in preparing project related documents and executive reports
- Coordinate meetings, conferences, and company events
- Perform other administrative duties as assigned by management
Requirements
- Bachelor’s degree in Business Administration or a related field (preferred)
- Minimum 3–5 years of experience as an Executive Secretary, preferably in the construction or engineering industry
- Excellent written and verbal communication skills in English (Arabic is an advantage)
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational, time management, and multitasking skills
- Ability to handle confidential information with professionalism and discretion
Full Job Posting
Key Responsibilities
- Provide high level administrative support to executives and senior management.
- Manage calendars, meetings, appointments, and travel arrangements.
- Prepare, edit, and maintain correspondence, reports, presentations, and meeting minutes.
- Coordinate communication between internal departments, clients, consultants, and contractors.
- Organize and maintain confidential files, records, and documentation.
- Monitor and follow up on action items to ensure timely completion.
- Handle incoming calls, emails, and visitors professionally.
- Assist in preparing project related documents and executive reports.
- Coordinate meetings, conferences, and company events.
- Perform other administrative duties as assigned by management.
Requirements
- Bachelor’s degree in Business Administration or a related field (preferred).
- Minimum 3–5 years of experience as an Executive Secretary, preferably in the construction or engineering industry.
- Excellent written and verbal communication skills in English (Arabic is an advantage).
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational, time management, and multitasking skills.
- Ability to handle confidential information with professionalism and discretion.
- Experience with document control and office administration is an advantage.
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