Executive Secretary
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Key skills for this role
Role Overview
The Executive Secretary is a full-time, onsite role based in Riyadh.
The role supports senior leadership with high-level administrative and secretarial functions in a legal environment.
Key Skills for This Role
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About the Company
Al Harbi & Associates is a boutique legal practice with offices in Riyadh and Al Khobar.
The firm provides legal advisory services across civil law, common law, and Sharia'a matters in the MENA and GCC regions.
Role Overview
The Executive Secretary is a full-time, onsite role based in Riyadh.
The role supports senior leadership with high-level administrative and secretarial functions in a legal environment.
Responsibilities
- Manage calendars, schedule meetings, organize travel, and prepare correspondence and legal documents.
- Maintain records and filing systems and handle incoming calls, emails, and visitors.
- Draft and format reports and presentations and support company secretarial tasks.
- Coordinate with internal teams and external stakeholders to support smooth office operations.
- Follow up on action items, prioritize tasks, and communicate professionally on behalf of executives.
- Protect confidential information and maintain accurate corporate records.
Qualifications
- Strong clerical and organizational skills, including document management, filing, data entry, and office administration.
- Excellent written and verbal communication skills and professional customer service ability.
- Experience in executive administrative assistance is required.
- Proficiency in MS Office and comfort with digital document and scheduling tools are required.
- Discretion, reliability, and attention to detail are required for confidential work.
- Company secretarial experience is advantageous.
- Law firm, professional-services, or corporate experience is preferred.
- Post-secondary education in business administration, office management, or a related field is an asset.
Workplace
- The role is explicitly full-time and onsite in Riyadh.
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