bayt
EXECUTIVE SECRETARY
Galfar
Qatar, QAT
Senior
2 months ago
Executive Administrative SupportCalendar ManagementTravel ArrangementsDocumentationContracts ManagementVendor Coordination
Free
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Executive Administrative SupportCalendar ManagementTravel Arrangements
About the Role
Galfar is looking for an experienced Executive Secretary to provide comprehensive administrative support to the Executive Director. Requires 15+ years of experience as an Executive Secretary/Assistant, strong background in EPC/Construction/Infrastructure, and SAP knowledge.
Key Skills for This Role
Executive Administrative SupportCalendar ManagementTravel ArrangementsDocumentationContracts ManagementVendor Coordination
Responsibilities
- Provide comprehensive administrative support to the Executive Director
- Manage complex calendars, meetings, and travel arrangements
- Handle executive level communications and correspondence
- Prepare reports, presentations, and official documents
- Coordinate with project teams, department heads, and senior management
- Maintain confidential records, contracts, and executive documentation
- Support vendor coordination and project related administration
- Track project updates and ensure timely reporting to leadership
- Organize executive meetings, board discussions, and reviews
- Assist in strategic initiatives and new project coordination
Requirements
- Bachelor’s Degree in Business Administration or related field
- 15+ years of experience as an Executive Secretary / Executive Assistant
- Strong experience in EPC / Construction / Infrastructure companies
- Excellent knowledge of documentation, contracts, and vendor coordination
- SAP knowledge will be an advantage
- Must be currently available in Qatar with a transferable visa
Full Job Posting
Requirements
- Bachelor’s Degree in Business Administration or related field
- 15+ years of experience as an Executive Secretary / Executive Assistant
- Strong experience in EPC / Construction / Infrastructure companies
- Excellent knowledge of documentation, contracts, and vendor coordination
- SAP knowledge will be an advantage
- Must be currently available in Qatar with a transferable visa (mandatory)
Key Responsibilities
- Provide comprehensive administrative support to the Executive Director
- Manage complex calendars, meetings, and travel arrangements
- Handle executive level communications and correspondence
- Prepare reports, presentations, and official documents
- Coordinate with project teams, department heads, and senior management
- Maintain confidential records, contracts, and executive documentation
- Support vendor coordination and project related administration
- Track project updates and ensure timely reporting to leadership
- Organize executive meetings, board discussions, and reviews
- Assist in strategic initiatives and new project coordination
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