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Executive Secretary
JABIYAH جابية
Jeddah, KSA
Full-time
Entry
Onsite
Discovered 5 days ago
Executive calendar managementMeeting coordinationProfessional correspondenceMicrosoft OutlookMicrosoft WordMicrosoft Excel
Free
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Executive calendar managementMeeting coordinationProfessional correspondence
Role Overview
Jabiyah is seeking a highly organized, discreet, and proactive Executive Secretary.
The role provides direct administrative and executive support in a fast-paced professional environment.
The position requires judgment, ownership, confidentiality, proactive follow-up, and management of multiple priorities.
Key Skills for This Role
Executive calendar managementMeeting coordinationProfessional correspondenceMicrosoft OutlookMicrosoft WordMicrosoft Excel
Full Job Posting
About the Role
Jabiyah is seeking a highly organized, discreet, and proactive Executive Secretary.
The role provides direct administrative and executive support in a fast-paced professional environment.
The position requires judgment, ownership, confidentiality, proactive follow-up, and management of multiple priorities.
Location and Work Arrangement
- The role is based in Jeddah, Saudi Arabia.
- Employment is full-time and on-site.
Key Responsibilities
- Manage executive calendars, meetings, appointments, visits, and schedule conflicts.
- Coordinate meetings and prepare agendas, minutes, materials, action items, and follow-up reports.
- Track assignments, decisions, commitments, pending actions, deadlines, and executive updates through completion.
- Draft correspondence, emails, letters, reports, and executive documents.
- Coordinate communications with internal and external stakeholders.
- Handle confidential documents, contracts, records, client information, and sensitive business information.
- Prioritize requests, escalate issues appropriately, and manage changing priorities and urgent requests.
- Maintain accurate digital and physical records and use calendars, CRM systems, task tools, and Microsoft Office.
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