linkedin
Executive Secretary
Al Tarek Legal Consultancy
Dubai, UAE
Full Time
Entry
2 weeks ago
Business CorrespondenceCalendar ManagementCustomer ServiceMicrosoft OfficeArabic LanguageEnglish Language
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Business CorrespondenceCalendar ManagementCustomer Service
About the Role
Al Tarek Legal Consultancy is seeking an Executive Secretary to manage calls, correspondence, appointments, and provide administrative support. The role requires fluency in Arabic and English, strong organizational skills, and at least 2 years of experience, preferably in a law firm.
Key Skills for This Role
Business CorrespondenceCalendar ManagementCustomer ServiceMicrosoft OfficeArabic LanguageEnglish Language
Responsibilities
- Manage incoming calls, emails, and all business correspondence professionally
- Draft, review, and send emails and official letters in both Arabic and English
- Coordinate appointments, meetings, and calendars
- Provide excellent customer service and maintain professional communication with clients
- Follow up with clients regarding appointments, documentation, and ongoing matters
- Coordinate daily with the Executive Assistant to the CEO to ensure smooth execution of management directives and operational priorities
- Prepare reports, presentations, and administrative documents when required
- Organize and maintain physical and electronic filing systems
- Handle confidential information with the highest level of discretion and professionalism
- Coordinate with internal departments and external parties to ensure efficient workflow
- Assist in office administration and perform other administrative duties assigned by management
Requirements
- Fluency in both Arabic and English (spoken and written) is mandatory
- Excellent email writing and business correspondence skills
- Strong customer service and interpersonal communication skills
- Excellent organizational, multitasking, and time management abilities
- Strong attention to detail and problem solving skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Professional appearance and excellent communication etiquette
- Ability to work under pressure and manage multiple priorities
- Minimum 2 years of experience (experience in a law firm or professional services company is an advantage)
- Experience with legal documentation or legal administrative work is considered a strong advantage
Full Job Posting
About the Role
- Al Tarek Legal Consultancy is seeking a highly organized, professional, and proactive Executive Secretary to support the daily operations of the office and provide executive level administrative assistance.
Key Responsibilities
- Manage incoming calls, emails, and all business correspondence professionally.
- Draft, review, and send emails and official letters in both Arabic and English.
- Coordinate appointments, meetings, and calendars.
- Provide excellent customer service and maintain professional communication with clients.
- Follow up with clients regarding appointments, documentation, and ongoing matters.
- Coordinate daily with the Executive Assistant to the CEO to ensure the smooth execution of management directives and operational priorities.
- Prepare reports, presentations, and administrative documents when required.
- Organize and maintain physical and electronic filing systems.
- Handle confidential information with the highest level of discretion and professionalism.
- Coordinate with internal departments and external parties to ensure efficient workflow.
- Assist in office administration and perform other administrative duties assigned by management.
Qualifications
- Fluency in both Arabic and English (spoken and written) is mandatory.
- Excellent email writing and business correspondence skills.
- Strong customer service and interpersonal communication skills.
- Excellent organizational, multitasking, and time management abilities.
- Strong attention to detail and problem solving skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Professional appearance and excellent communication etiquette.
- Ability to work under pressure and manage multiple priorities.
- Experience with legal documentation or legal administrative work is considered a strong advantage.
What We Offer
- Professional and supportive work environment.
- Career growth and development opportunities.
- Exposure to high level executive and legal operations.
- Competitive salary based on qualifications and experience.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career