Executive Secretary
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Key skills for this role
About the Role
Millennium Place Mirdif Hotel seeks an Executive Secretary to provide comprehensive administrative support to the General Manager. The role involves handling confidential correspondence, managing appointments, coordinating meetings, and ensuring smooth executive office operations.
Key Skills for This Role
Responsibilities
- Type, proofread, and dispatch outgoing correspondence
- Prioritize and review incoming mail for the General Manager
- Coordinate and follow up with internal departments
- Prepare letters on behalf of the General Manager
- Maintain an organized filing system
- Attend meetings, record minutes, and distribute them
- Manage telephone calls and appointments for the General Manager
- Manage Duty Manager Reports distribution and filing
- Prepare complimentary forms, upgrade requests, and gift vouchers
- Establish and update a database of contacts
- Organize travel arrangements and coordinate external business trips
Requirements
- Experience in executive secretarial or administrative support
- Proficiency in typing, proofreading, and correspondence management
- Ability to handle confidential and sensitive matters
- Strong organizational and time management skills
- Excellent communication skills
Full Job Posting
Overview
- As an Executive Secretary, you will provide comprehensive executive secretarial and administrative support to the General Manager, handling confidential matters and ensuring seamless executive office functioning.
Key Job Responsibilities
- Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence.
- Prioritize and review all incoming mail, forwarding it to the General Manager.
- Take proactive measures on routine standardized correspondence.
- Efficiently coordinate and follow up with internal departments on behalf of the General Manager.
- Prepare letters on behalf of the General Manager.
- Maintain an organized and systematic filing system.
- Attend meetings, record minutes, and distribute them while following up on action items.
- Manage all telephone calls and appointments for the General Manager.
- Manage the distribution, filing, and information flow of Duty Manager Reports.
- Prepare complimentary, upgrade request forms, and gift vouchers.
- Establish and update a comprehensive database of contacts.
- Organize travel arrangements and coordinate external business trips.
Additional Information
- Operate in a safe and environmentally friendly manner.
- Adhere to the hotel's environmental, health, and safety policies.
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