Executive Secretary
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Key skills for this role
About the Role
We are seeking a highly organized and detail-oriented Secretary to manage daily administrative tasks while supporting the Accounts department, particularly in Accounts Payable (AP) and Accounts Receivable (AR) functions.
Key Skills for This Role
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Overview
We are seeking a highly organized and detail-oriented **Secretary** to manage daily administrative tasks while supporting the Accounts department, particularly in **Accounts Payable (AP) and Accounts Receivable (AR)** functions.
The role requires strong coordination skills, accuracy, and experience handling administrative and basic accounting documentation.
Key Responsibilities:Administrative Duties
- Manage and organize company documents, records, and filing systems
- Handle incoming calls, emails, and correspondence professionally
- Schedule meetings, appointments, and maintain calendars
- Prepare reports, letters, and presentations as required
- Coordinate with internal departments (Accounts, HR, Site Team)
Accounts Support (Ap And Ar)
- Assist in **Accounts Payable (AP)** processing (supplier invoices, payment tracking)
- Assist in **Accounts Receivable (AR)** tasks (client invoicing, payment follow-up)
- Maintain accurate records of invoices, LPOs, receipts, and payment documents
- Support basic reconciliation of financial records
- Coordinate with suppliers and clients for documentation and follow-ups
- Ensure proper filing of financial documents (digital and physical)
- Assist in data entry and record-keeping using accounting software
Requirements
- 2–4 years of experience in a secretarial or administrative role with exposure to accounts
- Bachelor’s degree in **Accounting, Business Administration**, or related field (preferred)
- Proficient in **MS Office** (Excel, Word, Outlook, PowerPoint)
- Basic understanding of **Accounts Payable and Accounts Receivable processes**
- Experience in **QuickBooks or similar accounting software is an advantage**
- Basic knowledge of **SharePoint** for document management is an advantage
- Strong communication, organizational, and coordination skills
- High attention to detail and accuracy
Preferred Skills
- Ability to multitask between administrative and accounts responsibilities
- Good follow-up and coordination skills
- Professional attitude and time management
- Ability to handle confidential financial information
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