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Executive Secretary
Ferjan Dubai
Dubai, UAE
Full Time
Entry
Onsite
2 weeks ago
Clerical SkillsCalendar ManagementTravel CoordinationMS OfficeCommunicationOrganizational Skills
Free
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Clerical SkillsCalendar ManagementTravel Coordination
About the Role
Ferjan Dubai is hiring an Executive Secretary to provide comprehensive administrative support to senior leadership. The role involves calendar management, meeting coordination, travel arrangements, and correspondence.
Key Skills for This Role
Clerical SkillsCalendar ManagementTravel CoordinationMS OfficeCommunicationOrganizational Skills
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel
- Prepare correspondence, reports, and presentations
- Organize and maintain files and records
- Handle incoming and outgoing communication
- Support internal and external meetings, including taking minutes and tracking follow up actions
- Serve as a key point of contact for stakeholders
- Assist with company secretarial tasks
- Support event and project coordination related to community initiatives
Requirements
- Strong clerical skills including document management, filing, data entry, and office organization
- Excellent communication skills
- Experience in company secretarial work
- Proven executive administrative assistance capabilities
- Customer service skills
- Proficiency in MS Office
- Strong organizational and time management abilities
- Ability to maintain confidentiality
- Fluency in English
- Arabic language skills are highly beneficial
Full Job Posting
Company Description
- Ferjan Dubai is a community focused platform that connects and empowers Emirati neighborhoods across Dubai.
- The organization promotes local businesses, celebrates Emirati culture, and organizes events that strengthen community ties.
Role Description
- The Executive Secretary will provide comprehensive administrative and executive support to senior leadership.
- This full time, on site role in Dubai includes managing calendars, scheduling meetings, coordinating travel, and preparing correspondence, reports, and presentations.
- The role involves organizing files, handling communication, and supporting meetings, including taking minutes and tracking follow up actions.
- The Executive Secretary will serve as a key point of contact for stakeholders and assist with company secretarial tasks and event coordination.
Qualifications
- Strong clerical skills, including document management, filing, data entry, and office organization.
- Excellent communication skills.
- Experience in company secretarial work.
- Proven executive administrative assistance capabilities.
- Customer service skills.
- Proficiency in MS Office.
- Strong organizational and time management abilities.
- Ability to maintain confidentiality.
- Fluency in English; Arabic language skills are highly beneficial.
- Previous experience in an executive support or secretarial role; experience within community focused or cultural organizations is an advantage.
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