Executive Secretary

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.
• Prepare correspondence, reports, memorandums, and emails for distribution across the organization.
• Assist with travel vouchers.
• Arrange conference calls and schedule meetings.
• Compose calendars, schedules, and itineraries.

SUPERVISORY RESPONSIBILITIES

• This position does not have any supervisor responsibilities.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE AND SKILLS

• Strong working knowledge of Microsoft Office products, including Outlook and Teams.
• Proficiency in video conferencing technology, including Video Tele Conferences, Webex, and Zoom.
• Familiarity with the Defense Travel System (DTS).
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Familiarity with military customs and courtesies.
• Understanding of Department of Defense processes.

EDUCATION and/or EXPERIENCE