bayt
Executive Secretary Assistant
HGE holding
As-Safa, KSA
Full Time
Mid
Onsite
SAR 3,750 SAR 5,625
1 months ago
Calendar ManagementCorrespondence PreparationMeeting CoordinationMicrosoft OfficeGoogle WorkspaceZoho
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Calendar ManagementCorrespondence PreparationMeeting Coordination
About the Role
HGE holding is seeking a highly organized and proactive Executive Secretary Assistant to support senior management in As-Safa, Jeddah. The role involves managing calendars, preparing correspondence, coordinating meetings, and handling confidential information.
Key Skills for This Role
Calendar ManagementCorrespondence PreparationMeeting CoordinationMicrosoft OfficeGoogle WorkspaceZoho
Responsibilities
- Manage the executive's calendar by scheduling appointments, meetings, and travel arrangements
- Prepare and edit correspondence, reports, and presentations using advanced software tools
- Act as a liaison between senior management and internal/external stakeholders
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items
- Conduct research and compile data for special projects
- Maintain filing systems and databases, ensuring confidential information is organized and accessible
- Assist with budget tracking and expense management
- Support the onboarding process for new employees by preparing documentation and facilitating training sessions
- Continuously seek opportunities to improve administrative processes and workflows
Requirements
- Fluent in English, both written and spoken
- Good Arabic communication skills are preferred
- Excellent organization and time management skills
- Strong follow up skills and attention to detail
- Professional communication and email writing skills
- Ability to manage multiple tasks, deadlines, and priorities
- Good knowledge of Zoho systems or similar business management platforms
- Good knowledge of Slack and modern workplace communication tools
- Comfortable using AI platforms and tools for drafting, research, summarizing, organizing tasks, and improving productivity
- Proficient in Microsoft Office, Google Workspace, email systems, calendar tools, and basic office software
- Ability to prepare reports, letters, meeting notes, trackers, and business summaries
- Strong problem solving skills and ability to take initiative
Full Job Posting
Overview
- We are seeking a highly organized and proactive Executive Secretary Assistant to join our dynamic Corporate Management Office in As Safa, Jeddah.
- This role is pivotal in ensuring the smooth operation of executive functions, providing comprehensive administrative support to senior management.
- As an Executive Secretary Assistant, you will play a crucial role in streamlining communication, managing schedules, and facilitating important projects that drive our business forward.
Responsibilities
- Manage the executive's calendar by scheduling appointments, meetings, and travel arrangements, ensuring optimal time management and prioritization of tasks to enhance productivity.
- Prepare and edit correspondence, reports, and presentations using advanced software tools, maintaining a high level of professionalism and accuracy in all communications.
- Act as a liaison between senior management and internal/external stakeholders, facilitating effective communication and fostering positive relationships to support business objectives.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability and timely execution of decisions.
- Conduct research and compile data for special projects, providing insights and recommendations that assist in strategic planning and decision making processes.
- Maintain filing systems and databases, ensuring all confidential information is organized and accessible while adhering to data protection regulations.
- Assist with budget tracking and expense management, utilizing financial software to ensure accurate reporting and adherence to corporate financial policies.
- Support the onboarding process for new employees by preparing necessary documentation and facilitating training sessions, enhancing team integration and performance.
- Continuously seek opportunities to improve administrative processes and workflows, implementing best practices that contribute to greater efficiency and effectiveness within the office.
Skills
- Fluent in English, both written and spoken.
- Good Arabic communication skills are preferred.
- Excellent organization and time management skills.
- Strong follow up skills and attention to detail.
- Professional communication and email writing skills.
- Ability to manage multiple tasks, deadlines, and priorities at the same time.
- Good knowledge of Zoho systems or similar business management platforms.
- Good knowledge of Slack and modern workplace communication tools.
- Comfortable using AI platforms and tools for drafting, research, summarizing, organizing tasks, and improving productivity.
- Proficient in Microsoft Office, Google Workspace, email systems, calendar tools, and basic office software.
- Ability to prepare reports, letters, meeting notes, trackers, and business summaries.
- Strong problem solving skills and ability to take initiative.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career